University of Notre Dame

University of Notre Dame

Administrative Assistant

Notre Dame, IN, United States · Full-time

Sponsorship not specified$60k-$742kDetected 29 days ago
CreoResearchLeadershipCommunicationCollaborationMentoringOrganizational Skills

About the role

  • As the Administrative Assistant, you will play a vital role in supporting Era's leadership, faculty, researchers, and programs.

Responsibilities

  • Support Era Leadership and Faculty
  • Manage the Director's calendar, scheduling, and administrative needs.
  • Support the appointment and reappointment process for IEI Fellows.
  • Partner with faculty and staff to advance Era's mission and strategic priorities.
  • Support Daily Operations of Era
  • Maintain program calendars and coordinate communications across teams.
  • Collaborate closely with the IEI Business Office to ensure compliance with University procedures.
  • Manage reimbursements for postdoctoral scholars, post-baccalaureate researchers, and cognition fellows.
  • Support application review processes, candidate tracking, and interview coordination.
  • Assist with website content updates and maintain organized records and files.

Requirements

  • Bachelor's degree (4 years)
  • 3-5 years of administrative, office management, or program coordination experience.
  • Proficiency with Google Suite applications including Google Calendar (including scheduling), Google sheets, Google docs, Google forms, and Google drive.

Compensation

  • Commensurate with experience
  • Required Documents: Resume & Cover Letter
  • The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.
  • Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
  • We strongly encourage applications from candidates attracted to a university with a Catholic identity.
  • Schedule annual meetings and maintain required fellowship documentation.

Equal opportunity

  • Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.
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