wada
Administrative Assistant, Compliance, Rules and Standards/Assistant Administratif, Conformité, règles et standards
Montreal, Quebec
Sponsorship not specifiedDetected 4 days ago
ExcelLogisticsResearchCommunicationCollaborationProblem SolvingPublic SpeakingMicrosoft OfficeSharePoint
About the role
- The role coordinates travel, meetings, documentation, financial processes, and departmental communications while maintaining accurate records and supporting key internal and external stakeholders.
Responsibilities
- Format documents (e.g. IO reports, checklists, agendas, reports, communications, compliance letters)
- Mission: WADA's mission is to lead a collaborative worldwide movement for doping-free sport.
Requirements
- Minimum of five (5) years of experience in an administrative assistant role;
- Proficiency in Microsoft Office applications, with advanced skills in PowerPoint, Excel, and Word;
- Demonstrated ability to handle confidential information with a high level of discretion;
- No travel required;
- In addition, the position provides administrative support to other departments as required, contributing to cross-functional collaboration and ensuring organizational priorities are supported efficiently.
- Diploma or certification in Administrative Assistance, or an equivalent combination of education and relevant work experience;
- Exceptional attention to detail and accuracy;
- Strong analytical and problem-solving skills;
- Excellent drafting and written communication skills;
- Excellent oral and written skills in one of the two WADA official languages (English/French) and very good command of the other official language; additional languages would be an asset;
- Occasional work in the evening or on weekends;
Nice to have
- L'Agence mondiale antidopage (AMA) a été créée en 1999 en tant qu'agence internationale indépendante pour diriger un mouvement collaboratif mondial pour un sport sans dopage.
- En tant que régulateur de la lutte antidopage dans le monde, le rôle principal de l'AMA est de développer, d'harmoniser et de coordonner les règles et politiques antidopage dans tous les sports et tous les pays.
- Nos principales activités comprennent:
- la recherche scientifique et en sciences sociales
- les renseignements et enquêtes
- le développement des capacités antidopage
- et la supervision de la conformité au Programme mondial antidopage.
- LES RESPONSABILITÉS CLÉS
Compensation
- Compile and send CRC, IO and Auditor annual document packages
Benefits
- Competitive Benefits Package.
- Vision: WADA's vision is a world where all athletes compete in a doping-free sporting environment.
- La vision de l'AMA est un monde où tous les sportifs peuvent participent à des compétitions dans un environnement sans dopage.
Company info
- WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa
- Lausanne, Switzerland
- Montevideo, Uruguay
- Tokyo, Japan and the office of the President in Warsaw, Poland. As of February 2026, the Agency employs approximately 177 employees and is represented by 55 nationalities. We value the diversity of our employees - current and future - that, as a global team, endeavor every day to protect the rights of clean athletes worldwide.
- The masculine is used in our communications for the sole purpose of lightening the text and it designates all genders.
- WADA believes in the success of an inclusive organization that values diversity within its team.
- All qualified candidates will be considered for this position in a fair manner.
- WADA would like to thank all candidates who have shown an interest by applying for a position.
- However, after a thorough profile review, only the retained candidates will be contacted.
- Assistant administratif, Conformité, règles et standards
- WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa; Lausanne, Switzerland; Montevideo, Uruguay; Tokyo, Japan and the office of the President in Warsaw, Poland.
- As of February 2026, the Agency employs approximately 177 employees and is represented by 55 nationalities.
- We value the diversity of our employees - current and future - that, as a global team, endeavor every day to protect the rights of clean athletes worldwide.
- Groupe: Conformité, règles et standards
- Supérieur: Directeur, Conformité, règles et standards
- Lieu: Le Bureau principal de l'AMA, Montréal, Canada
- Date limite de candidature: 31 juillet 2026
- Nos principales activités comprennent: la recherche scientifique et en sciences sociales; l'éducation; les renseignements et enquêtes; le développement des capacités antidopage; et la supervision de la conformité au Programme mondial antidopage.
- APERÇU DU POSTE
- L'assistant administratif offre un soutien administratif, logistique et opérationnel complet à l'équipe de conformité, règles et normes, assurant la prestation efficace des activités de conformité, d'audit et de gouvernance.
- Ce rôle coordonne les déplacements, les réunions, la documentation, les processus financiers et les communications départementales tout en maintenant des dossiers précis et en soutenant les parties prenantes clés internes et externes.
- De plus, ce poste assure un soutien administratif aux autres départements au besoin, contribuant ainsi à la collaboration interfonctionnelle et veillant à ce que les priorités organisationnelles soient soutenues efficacement.
- Traiter et prioriser la boîte de réception relative aux tests;
- Mettre en forme les documents (par exemple, les rapports des OI, les listes de vérification, les ordres du jour, les rapports, les communications, les lettres de conformité);
- Rédiger et envoyer toutes les lettres de conformité officielles, la correspondance à partir de l'adresse courriel dédiée à la conformité et préparer les présentations PowerPoint sur demande;
Equal opportunity
- Manage travel (flights and accommodation) for department staff and groups (e.g. Compliance Review Committee (CRC), audit teams, independent Observer (IO) teams)
This listing is sourced directly from wada's careers page and normalized into a canonical job model.