Uchicago

Uchicago

​Administrative Assistant

Chicago, IL · Contract

Sponsorship not specified$60k-$90kDetected 8 hours ago
StatisticsProject ManagementLogisticsOnboardingPatient CareResearchCommunicationCollaborationWriting

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odds of building a lasting career here

15Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70

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About the role

  • The ideal candidate should possess strong organizational and communication skills, be proficient in office software, and have a knack for problem-solving.

Responsibilities

  • Provide daily administrative support to clinical and program leaders within the section(s).
  • Track and help drive completion of key deliverables and follow up on outstanding items.
  • Provide and manage administrative, expense, and logistic support for one or more sections, including but not limited to project schedules, calendar management, room reservations, expense management, travel logistics, and faculty and staff recruitment efforts, all with a sense of urgency and utmost confidentiality.
  • Organize and manage meetings and other section initiatives. Enhance and continually refine the onboarding process for new faculty, staff, and trainees, while also providing hands-on assistance with their onboarding needs.
  • Provides confidential and high-level administrative support for a leader.
  • Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
  • May manage a portion of the leader's budget, monitoring and reconciling accounts.
  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
  • Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
  • Performs other related work as needed.

Requirements

  • include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
  • Experience leading at least one sizable, complex project, preferably serving multiple and/or competing constituencies.
  • Knowledge of project management concepts and best practices, such as resource allocation, budget, and schedule management, as well as the standard methods for communicating project updates to leadership.
  • Ability to handle confidential and sensitive materials and situations.
  • ability to communicate clearly and effectively.

Nice to have

  • Bachelor's degree.
  • Preferred Competencies

Skills

  • Strong analytical and organizational skills.

Compensation

  • $60,000.00 - $90,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
  • The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

Benefits

  • Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
  • Information about the benefit offerings can be found in the Benefits Guidebook.

Company info

  • In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children's Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana.
  • We are especially committed to the children on the South Side of Chicago and to altering the inequities in healthcare.

Equal opportunity

  • Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
  • Job seekers in need of a reasonable accommodation to complete the
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This listing is sourced directly from Uchicago's careers page and normalized into a canonical job model.