Ever (evercars.com)
Business Office Coordinator, Ever - Costa Mesa
Costa Mesa, CA
Sponsorship not specified$50k-$65kDetected 10 days ago
ComplianceLogisticsCommunicationCollaborationOrganizational Skills
About the role
- This role is critical to ensuring accurate title work, regulatory compliance, and seamless coordination across Sales, Finance, Operations, and Purchasing.
Responsibilities
- Maintain working knowledge of DMV regulations and title requirements, including California, Washington, and future expansion markets.
- Maintain accurate digital records within the dealership management system (DMS).
- Partner closely with Finance, Sales, Purchasing, Logistics, and Operations to ensure timely title processing.
- Support vehicle delivery timelines by proactively resolving title-related obstacles.
- Ever is building the future of automotive retail by creating a modern, technology-driven customer experience.
Requirements
- 1-2 years of automotive title and registration experience.
- Working knowledge of California title and registration requirements.
- Experience with dealership management systems such as CDK, Reynolds & Reynolds, or similar.
- Experience processing trade-ins, private-party purchases, auctions, or fleet transactions.
- Knowledge of floorplan funding and auction title workflows.
- Experience collaborating across Finance, Purchasing, Sales, and Operations teams.
- Execute title reassignments and ensure all required documentation complies with state and federal regulations.
- Audit completed deal jackets to verify all required documents are complete, accurate, and properly executed.
- Required
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Preferred
- Multi-state title and registration experience.
- What Success Looks Like
- Accurate and timely title processing with minimal errors.
Compensation
- $50,000 - $65,000 annually, depending on experience
Benefits
- Medical, Dental & Vision Insurance
- Paid Time Off (PTO)
Company info
- Communicate professionally with customers regarding documentation requirements when necessary.
- We are looking for a detail-oriented Business Office Coordinator to support title processing, registration, compliance, and vehicle acquisition documentation.
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