Wilson Elser

Legal Administrative Assistant

San Diego, California · Full-time

Work authorization required$65k-$85kDetected 37 days ago

ComplianceAccessibilityCommunicationCollaborationOrganizational Skills

About the role

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment.
This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

Provide support and administrative assistance to attorneys and colleagues
Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
Manage incoming mail, notices, and document distribution.
Maintain electronic and client files within the document management system
Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
Enter attorney time and assist with billing support, client budgets, and billing inquires
Manage vendor invoices, reimbursements and check requests.
Support additional projects operational initiatives as needed

High school Diploma or equivalent required
3+ years of administrative experience, preferably within a law firm or litigation environment
Familiarity with legal terminology, document formatting and court procedures
Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
Strong organizational skills with the ability to manage multiple deadlines
Ability to maintain strict confidentiality
Comfortable working in an in-office/hybrid environment

$65,000 - $85,000 USD
Why Should You Apply?
Career Growth: Ample opportunities for professional development and advancement
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.
We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place.
We appreciate your understanding.

At Wilson Elser, we are redefining what it means to work at a national law firm.
With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect.
We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.
If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our San Diego Office.
Employees in this role are eligible to work remotely one day per week.
We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place.

cisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental d

This listing is sourced directly from Wilson Elser's careers page and normalized into a canonical job model.