Rhombus Power Inc.

Rhombus Power Inc.

Confidential Executive Scheduling Coordinator

Palo Alto, California, United States · Mid

Sponsorship not specifiedDetected 8 days ago
LogisticsProcess ImprovementCadenceResearchLeadershipCommunicationPublic Speaking

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40Risky
Cap-exempt (no lottery)0
Sponsors this role90
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 3 green-card filings in this occupation, 100% were for a worker who already held the job.

Files H-1B transfers

2 transfer filings in the last year, covering 2 workers. Median labor-condition decision: 472 days. An employer that already files transfers is one that can take over an existing H-1B.

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About the role

  • The Confidential Executive Scheduling Coordinator position is critical to the function of the executive team, namely the CEO, and requires someone to be jack-of-all-trades who functions in multiple roles, and can operate at a fast cadence at all times.
  • We are seeking those that are tough and are ready for a challenge.
  • This position can be precarious since the Confidential Executive Scheduling Coordinator has minimal authority in many contexts (high-level meetings) but is integral in the smooth operations of our executive office.

Responsibilities

  • Executive Support: Act as a trusted coordinator to the CEO, the Advisory Board, and executive team, organizing current needs and handling sensitive business information with utmost discretion, urgency, and accuracy.
  • Calendar Management: Efficiently manage a high-volume, constantly changing calendar, handle scheduling requests, and proactively address conflicts to align executive time with business priorities.
  • Travel Management: Manage all executive-level travel scheduling and arrangements, ensuring timely communication and preparedness for both domestic and international travel. We need you to think ahead.
  • Communication Support: Assist in communication needs through various platforms such as Teams, ensuring clear and effective exchanges between the executives and stakeholders.
  • Document Preparation: Provide administrative support in drafting and reviewing documents, presentation materials, and online resources. Ensure high quality and accuracy in all prepared materials.
  • Event Support: Support in-person and virtual events attended by the CEO, including coordination and logistics to ensure smooth execution.
  • Process Improvement: Identify and implement process improvements to enhance administrative efficiency and effectiveness. Document and streamline administrative processes as needed.
  • Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide.
  • By empowering the shift from reactive analysis to proactive, predictive intelligence and decision support, Rhombus Power is providing foresight and freedom of action when it matters most.
  • Executive Support:

Requirements

  • Bachelor's Degree and minimum 4 years of prior relevant experience, or Graduate Degree and a minimum of 2 years of prior related experience
  • Preference for former uniformed officer who has experience acting as a confidential assistant to a flag officer, or similar experience
  • Ability to be onsite 5x a week in our Palo Alto, CA office
  • Preferred Qualifications:
  • Communication Skills: Excellent written and verbal communication skills, with a demonstrated ability to interact effectively and succinctly with senior executives, high ranking military-personnel, staff, and external stakeholders.
  • Document Preparation: Excellent proficiency in preparing high-quality reports, presentations, and correspondence. You will be responsible for high-level QA on all communications and reporting to the CEO.
  • Confidentiality: Prior experience handling sensitive information with the highest level of discretion and confidentiality. Prior experience in defense-related field is highly desired.
  • Salary Range
  • The estimated base salary range for this position is $70,000/year to $100,000/year
  • Benefits

Nice to have

  • You are naturally biased for action, tactful, and composed in high-pressure environments.
  • You are tough and can handle interpersonal dynamics.
  • Calendar and Travel Management: Proven experience in managing complex executive calendars and travel arrangements with exceptional organizational skills.
  • Document Preparation: Excellent proficiency in preparing high-quality reports, presentations, and correspondence.
  • You will be responsible for high-level QA on all communications and reporting to the CEO.
  • Confidentiality: Prior experience handling sensitive information with the highest level of discretion and confidentiality.
  • Travel Expectations/Requirements: 20%

Skills

  • Excellent proficiency in preparing high-quality reports, presentations, and correspondence.
  • Prior experience handling sensitive information with the highest level of discretion and confidentiality.
  • Prior experience in defense-related field is highly desired.
  • Travel Expectations/
  • Calendar and Travel Management:
  • Proven experience in managing complex executive calendars and travel arrangements with exceptional organizational skills.
  • Document Preparation:
  • Confidentiality:

Compensation

  • The estimated base salary range for this position is $70,000/year to $100,000/year

Benefits

  • PTO and Holidays
  • Bonus and other incentive programs
  • Access to mental health program
  • Access to Flexible Spending Accounts for Health Care, Dependent and Commuter
  • We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare.
  • Employees have clear roles and expectations - and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations.

Company info

  • built products- Ambient AI and Guardian- are transforming strategic, operational, and tactical decision-making.
  • Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.
  • Learn more about Rhombus Power, Inc. and watch a demonstration of Guardian, our AI Platform here:
  • https://www.youtube.com/watch?v=3PxY6su1Q-Q
  • https://www.youtube.com/@rhombuspower8558/videos
  • https://www.youtube.com/watch?v=Iby5WVNfQiI
  • See the following articles to learn more about what we do:
  • https://www.rhombuspower.com/news-and-media
  • This role will require frequent interaction with intra- and inter-organizational contacts, customers, vendors, and representatives of professional organizations and public agencies that will require attention to detail and good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive internal and proprietary data.
  • The listed responsibilities are not exhaustive and additional responsibilities may be assigned based on the evolving needs of the organization. We are seeking a dynamic individual who is able to adapt and take on new responsibilities as they arise.
  • We are seeking a dynamic individual who is able to adapt and take on new responsibilities as they arise.
  • Our mission-built products- Ambient AI and Guardian- are transforming strategic, operational, and tactical decision-making.

Equal opportunity

  • We are committed to hiring and retaining a diverse workforce.
  • Equal Opportunity/Affirmative Action Employer.
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