Keystone Strategy

Office Manager and Executive Assistant

Washington DC

Sponsorship not specifiedDetected 22 days ago

LogisticsLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft Office

About the role

As breakthrough innovations reshape industries, redefine competition and change our society, complex and highly competitive ecosystems emerge.
Keystone advises technology leaders, Fortune 100 companies, their legal counsel, and governments on business, economic, litigation, and regulatory strategy in relation to these innovations and competitive eco-systems.
The ideal candidate thrives in a fast-paced environment, anticipates needs, and demonstrates sound judgment, discretion, and attention to detail.

Oversee and manage general office operations to ensure a professional, organized, and efficient work environment.
Serve as the primary point of contact to the office's landlord and building management team
Support onboarding and offboarding processes for a growing office, including workspace preparation, access coordination, and orientation logistics.
Maintain office policies, procedures, and operational best practices to support a seamless employee experience.
Plan and execute office events and culture-building initiatives that foster collaboration and engagement, including assisting with local internal offsite events including creating content, liaising with vendors, negotiating contracts, and swag development.
Manage and oversee the work of the cleaning company and Day Porter.
Oversee pantry and supply management and maintain under budget.
Executive Support
Manage calendars, scheduling, and logistics for members of the senior leadership team.
Help prioritize and manage incoming requests and competing demands.

Management of the functionality of spaces within the office including managing conference room scheduling, bookings, catering, and any shared communal space utilization.
Prepare meeting materials, agendas, and follow-ups.
Coordinate travel, internal meetings, and team events.
Expense management and time submissions for senior leadership.
4+ years of experience in office management, executive support, or operations roles (experience supporting C-suite leaders strongly preferred).
Exceptional organizational and time-management skills with the ability to handle competing priorities.
Strong written and verbal communication skills.
High degree of professionalism, discretion, and sound judgment when handling confidential information.

Proficiency in Microsoft Office Suite and Slack; comfort learning new systems and tools.

This listing is sourced directly from Keystone Strategy's careers page and normalized into a canonical job model.