Ffbc
Senior Manager, Operations and Governance
Canada · Senior
Sponsorship not specifiedDetected 25 days ago
Project ManagementBudgetingLogisticsProcess ImprovementVendor ManagementProcurementRecruitingLeadershipCommunicationCollaborationProblem SolvingAdaptabilityMicrosoft Office
About the role
- About Foundation for Black Communities The Foundation for Black Communities is Canada's first-ever philanthropic foundation dedicated to investing directly in Black-led, serving, and focused grassroots, non-profit, and charitable organizations. Foundation for Black Communities exists to ensure every Black person in Canada can thrive and all Black
- communities have agency in defining their own future. We will invest in change-making, working with Canadian philanthropic, political, and business partners to ensure that Black-led and Black-serving organizations have the sustained resources they need to make a meaningful impact. À propos de la Fondation pour les communautés noires La Fondation pour les
Responsibilities
- Lead the development, maintenance, and monitoring of the organizational operational plan, including deliverables, owners, milestones, timelines, and dependencies.
- Maintain an accurate record of key organizational commitments, including grantmaking, partnership, reporting, funder, compliance, and operational obligations.
- Cross-Functional Coordination and Administrative Operations Support the coordination of day-to-day organizational operations, internal processes, workflows, and administrative systems.
- Partner with Finance on operational budgeting, purchase orders, invoices, contracts, expense tracking, and related administrative processes, in accordance with organizational policies.
- Coordinate IT support, software access, equipment, and the procurement and maintenance of organizational assets.
- Maintain accurate operational documentation, filing systems, records, policies, and administrative tools with appropriate confidentiality and accessibility.
- Board and Committee Governance Serve as a key staff support for the Board and Board committees, working with the CEO, Board Chair, committee chairs, and relevant staff to support effective governance operations.
- Lead the preparation, assembly, and timely distribution of Board and committee materials.
- Prepare accurate minutes and maintain organized governance records, resolutions, action items, and related documentation.
- Track Board and committee decisions, commitments, and follow-up items to support timely completion and clear accountability.
Requirements
- Maintain governance calendars, by-laws, policies, handbooks, and related frameworks, recommending updates or process improvements where required.
- Leadership and Team Coordination Provide coordination, guidance, and oversight to staff, contractors, vendors, or project contributors involved in operations and governance work, as required.
- and Experience Required At least 7 years of progressively responsible experience in operations, project management, governance, board support, nonprofit administration, or a related function.
Nice to have
- La Fondation existe pour veiller à ce que chaque personne noire au Canada puisse s'épanouir et que toutes les communautés noires aient la possibilité de définir leur propre avenir.
- The role helps translate organizational priorities into clear plans, deliverables, timelines, and follow-up, while supporting effective governance and day-to-day operational systems.
- This position requires strong project management, governance administration, communication, judgment, discretion, and the ability to keep complex workstreams organized in a dynamic, mission-driven environment.
- Organizational Operations and Planning Operational planning.
- Commitment tracking.
- Status reporting.
- Prepare regular updates, dashboards, reports, or briefings that provide the CEO and leadership with a clear view of progress, risks, and upcoming decisions.
- Risk and dependency management.
Compensation
- Support onboarding and offboarding for Board and committee members, as well as Board retreats, Annual General Meetings, and special governance events.
Equal opportunity
- If you require accommodation during any phase of the hiring process, please notify us as soon as possible.
- All information received in relation to accommodation requests will be kept confidential.
This listing is sourced directly from Ffbc's careers page and normalized into a canonical job model.