Wellington

Wellington

Executive Assistant

Boston, MA, United States

Sponsorship not specified$60k-$110kDetected 6 days ago
ExcelLogisticsResearchProblem SolvingOrganizational SkillsMicrosoft Office

About the role

  • The ideal candidate combines strong attention to detail with a proactive mindset, exceptional follow-through, and a commitment to delivering a best-in-class experience for stakeholders.
  • This position is particularly well suited for someone who excels at managing complexity, remains composed under pressure, and brings a sense of urgency, ownership, and professionalism to every aspect of their work.
  • The role requires exceptional judgment in balancing shifting priorities, coordinating intricate travel arrangements, and ensuring critical meetings and commitments are executed flawlessly across a global research organization.

Responsibilities

  • Provide proactive, high-quality administrative support to investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
  • Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests with sound judgment and attention to detail.
  • Lead the planning and execution of meeting logistics, ensuring participants, materials, technology, and details are aligned for a seamless experience.
  • Build strong working relationships with internal and external stakeholders, serving as a responsive, professional, and trusted point of contact.
  • Support ad‑hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.
  • In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week.
  • We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.

Requirements

  • Minimum of 3 years' experience within an administrative role in a professional services organization
  • Experience in the investment management industry will be viewed favorably
  • Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
  • Ability to work under deadlines and to accommodate last-minutes changes
  • Exposure to global contexts, whether professionally and/or personally, will be viewed favorably
  • Demonstrated strong detail orientation, diligence and overall high work quality
  • Excellent organizational, multi-tasking and prioritization abilities
  • Proactive problem-solving skills and an anticipatory mindset
  • High level of reliability, professionalism and discretion
  • Positive, can-do attitude
  • Flexibility
  • Sense of humor
  • Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.
  • As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com.

Compensation

  • USD 60,000 - 110,000 This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education.
  • This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.
  • Base salary is only one component of Wellington's total compensation approach.

Benefits

  • Provide cross‑coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
  • Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible.

Company info

  • Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets.
  • Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate.
  • As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

Visa & Work Authorization

  • gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other
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This listing is sourced directly from Wellington's careers page and normalized into a canonical job model.