Davidsuzukifoundation

Davidsuzukifoundation

National Operations Administrator

Vancouver, BC, Canada · Contract

Sponsorship not specifiedDetected 8 days ago
AccessibilityLogisticsResearchLeadershipCommunicationCollaboration

About the role

  • The National Operations Administrator supports the effective functioning of DSF's national operations, administrative systems, workplace infrastructure, and facilities management across Vancouver, Toronto, and Montreal.
  • In this capacity, you provide primary on-the-ground operational support for our Vancouver headquarters while helping strengthen consistent, well-coordinated operations across DSF's regional offices. Working within the Strategic Operations function, the role supports national facilities coordination, vendor administration, office access and security processes, records management implementation, federal and provincial lobbying administration, budget administration, and renovation/redesign project implementation.
  • This role provides administrative leadership within assigned cross-functional workflows by keeping processes organized, documentation current, timelines moving, and the right people connected across teams and operational partners. The role helps identify gaps, drive action on operational priorities, support cost tracking, and escalate issues or decisions to the Senior Manager, Strategic Operations, or appropriate organizational lead.

Responsibilities

  • This role works closely with the Senior Manager, Strategic Operations to support national operations priorities, coordinate assigned workflows, maintain operational documentation, support budget administration, and help move cross-functional work forward across DSF's offices.
  • Monitor and respond to the shared Admin Support inbox, including staff requests, vendor inquiries, invoice routing, facilities issues, office feedback, and operational follow-up.
  • Maintain approved operations procedures, office instructions, forms, checklists, contact lists, tracking tools, calendars, and staff-facing guidance so operational processes are current, accessible, and consistently applied.
  • Provide administrative support for national operations workplans, recurring processes, and assigned Strategic Operations projects.
  • Budget Administration Support
  • Administer and manage assigned Strategic Operations budget workflows and financial administration in coordination with Finance, including overseeing cost tracking, recurring expense monitoring, expense reconciliation, monthly credit card processing, vender contracts, tracking of invoices, approvals, coding, and payment status.
  • Coordinate invoice processing for all administrative, facilities, operations, records storage, renovation, and office project expenses, while tracking expenditures to maintain budget compliance.
  • Support records management implementation and administration for physical and digital organizational records, including Iron Mountain and offsite records storage.
  • Maintain records inventories, storage logs, retrieval documentation, destruction records, digitization tracking, and related records-management tools, and track records storage costs, retrieval activity, confidential shredding/destruction activity, and digitization-related expenses

Requirements

  • Some travel may be required.

Compensation

  • $63,825 (Administrator Level 2, Wage 1)

Company info

  • The David Suzuki Foundation is a Canadian environmental non-profit organization, founded in 1990.
  • We operate in English and French, with offices in Vancouver, Toronto and Montreal.
  • We are a Canadian settler organization working to advance climate solutions, help nature thrive and build sustainable communities, respecting the rights, title and sovereignty of Indigenous nations.
  • We believe Indigenous leadership is key to our collective future.
  • We aim to work with a broad spectrum of people and organizations throughout Canada, including Indigenous communities, all levels of government and people who care about environmental justice, to find solutions to create a sustainable Canada.
  • We use scientific research, traditional ecological knowledge, innovative policy and legal solutions, communications and public engagement to pursue our mission to protect nature's diversity and the wellbeing of all life, now and for the future.
  • We envision a world where we all act every day on the understanding that we are interdependent with nature and with each other.
  • To address the intersection of the climate and biodiversity crises with social justice and equity, the David Suzuki Foundation is committed to promoting equity, diversity and inclusion.
  • As an organization, we are on a transformative journey to embed these values, decolonize our practices and become an anti-racist organization.
  • Join us in creating a socially and environmentally just world, where diverse identities, lived experiences and world views are valued as essential to our collective future.
  • TITLE: National Operations Administrator
  • (Mat Leave Replacement) Temporary Full-Time Position (34 hours per week, Monday to Thursday)
  • Term: August 17, 2026 - September 2, 2027 (Approx 1 year)
  • Expectation to provide national operations support across DSF offices.
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