Harvard University

Harvard University

Sponsored Programs Manager

Cambridge, MA, United States · Senior · Contract

No sponsorshipDetected 6 days ago
AccountingBudgetingExcelAuditingCustomer SupportResearchLeadershipCommunicationCollaborationProblem SolvingInternal Audit

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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Employer immigration record

from this employer's Department of Labor filings

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • The Sponsored Programs Manager will play a central role in the delivery of Research Administration Office (RAO) services, which encompass the entire grant management lifecycle from proposal development to award management to final reporting and closeout.
  • The position will report to an Associate Director.
  • Ensure that financial budgeting, accounting, monitoring, effort certification, reporting, and management of grants and contracts are accurate, timely, and in accordance with Harvard University and HKS accounting principles and procedures.

Responsibilities

  • Manage the HKS review and approval process for a portfolio of externally-funded sponsored grant and contract proposals. Ensure compliance with sponsor requirements, and Harvard and HKS policies.
  • Manage a subset of post-award monitoring and reporting activities.
  • Manage complex, sensitive communication between/among faculty, research center senior staff, HKS Academic Deans' Office, Office for Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS).
  • Support for families and caregivers

Requirements

  • Bachelor's degree or equivalent work experience required
  • Minimum of 5 years' relevant work experience (broad-based research administration experience emphasizing diverse proposal review and submission e.g., US federal, non-federal, domestic, and foreign sponsors)
  • Advanced knowledge of sponsored research regulations

Nice to have

  • Excellent written and verbal communication skills
  • presentation skills
  • interpersonal and customer service skills
  • attention to detail
  • analytical problem-solver.
  • Able to work independently and as a member of a team with shared responsibilities.

Skills

  • Familiarity with foundation and government agency policies/procedures for submission of proposals and management of awards.
  • Knowledge of sponsored research finance and accounting principles, practices, and compliance areas applicable to higher education.
  • Demonstrated comfort/skill interacting with a wide range of senior leaders, including deans, faculty, and executive staff.
  • Comfortable with deadline pressure and able to respond to shifting priorities.
  • Comfortable exercising judgement and flexibility in uncertain and ambiguous circumstances.
  • Demonstrated proficiency with Microsoft applications; excellent Excel skills required.
  • Resourceful, creative self-starter; open-minded; desire and willingness to assume increased responsibility.
  • Knowledge of Harvard's GMAS system and general ledger applications strongly preferred
  • Additional Information
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity, Education
  • Other Information: This position is based on campus in Cambridge, MA, and required to work on campus at least 2 days/week.

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.
  • The Research Administration Office (RAO) is part of the Research and Library Services (RLS) team at HKS, which provides the core services and functions that support research enablement for HKS faculty, students, and fellows.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Certain visa types and funding sources may limit work location.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.