Thermal Works

Thermal Works

Compliance Specialist

Remote - US

Sponsorship not specifiedDetected 41 days ago
Data EngineeringAccessibilityProduct ManagementExcelSupply ChainERPCadenceFDA RegulatoryCommunicationCollaborationMicrosoft OfficeRegulatory Affairs

About the role

  • This role sits at the intersection of Engineering, Operations, Quality, and Compliance, and works closely with external certification authorities and notified bodies in both North America and the European Union.
  • The Compliance Specialist will be central to ThermalWorks' continued growth across multiple jurisdictions, where regulatory frameworks differ substantially and the volume of product change is high.
  • Success in this role requires technical literacy, analytical discipline, and the ability to hold a complex documentation landscape steady while engineering and supply chain decisions move rapidly around it.

Responsibilities

  • Maintain product compliance documentation for all ThermalWorks products manufactured for the North American and European markets, ensuring that documentation reflects current product configurations and applicable regulatory requirements.
  • Support product safety and conformity assessment processes across multiple jurisdictions, including the preparation of declarations of conformity and related regulatory documentation.
  • Engineering Change Management Support
  • Support the resolution of compliance documentation gaps, including instances where a component appears in production use but is not reflected in the current certification documentation.
  • Maintain compliance documentation within the company's product lifecycle management, asset management, and document management systems, ensuring version control, retention policy compliance, and accessibility for internal audits and regulatory inquiries.
  • Support the transition of compliance records into the company's evolving enterprise systems landscape, including integration between product lifecycle management, service management, and enterprise resource planning platforms.
  • Support asset tracking and traceability integration, ensuring that asset-level data flows correctly into the company's quality and compliance management systems.
  • Maintain the manufacturing bulletin library and ensure that withdrawn, superseded, or revised bulletins are appropriately archived and communicated to manufacturing partners.
  • Support manufacturing site quality and compliance reviews, including periodic self-audit processes and third-party assessments conducted by certification authorities.
  • Track and document compliance-related communications with key component suppliers, particularly where supplier-side changes (capacity constraints, component substitutions, or supply-driven events) carry compliance implications.

Requirements

  • Demonstrated working knowledge of UL 508A industrial control panel compliance and the broader UL standards framework for industrial control equipment.
  • Demonstrated working knowledge of ETL listing processes and third-party certification workflows, including the role of Intertek and equivalent notified bodies.
  • Working knowledge of the Pressure Equipment Directive 2014/68/EU (PED) and the parallel ASME pressure vessel framework, particularly as they apply to evaporator and condenser components.
  • Familiarity with RoHS and REACH compliance regimes for products destined for the European Union, including component-level substance disclosure requirements.
  • Familiarity with Short Circuit Current Rating (SCCR) requirements and submittal preparation for industrial control equipment.
  • Proficiency in Arena PLM or an equivalent product lifecycle management system, including BOM management, ECR/ECN workflow, and document version control.
  • Working knowledge of ServiceNow for asset, incident, and change management, or a demonstrated ability to learn enterprise workflow systems quickly.
  • Proficiency in Microsoft Office, with strong skills in Excel for tracking large documentation matrices and Word for technical documentation preparation.
  • Support the preparation and submission of regulatory ratings documentation, including electrical, mechanical, and safety ratings required for product listing and labeling.
  • Track variation notices and related compliance documentation required for changes to certified product configurations, including component substitutions, supplier changes, and design revisions.

Nice to have

  • Master's degree in Regulatory Affairs, Engineering, or Quality Management.
  • Professional certification such as RAC (Regulatory Affairs Certification), CQE (Certified Quality Engineer), or equivalent.
  • Direct experience with ATEX directive compliance for hazardous-area equipment.
  • Direct experience with data center cooling industry standards, including ASHRAE thermal guidelines and industry frameworks for liquid cooling and direct-to-chip cooling systems.
  • Working knowledge of one or more European languages, particularly Spanish, given the company's active operations in Spain and the broader Iberian market.
  • Experience working with contract manufacturers in both North America and the European Union.
  • Working Conditions
  • Occasional presence required at customer commissioning events and product testing activities, which may include manufacturing floor environments.

Company info

  • Prepare and maintain product nameplate and labeling documentation, ensuring that all units shipped to customers carry accurate, current, and regulator-compliant identification.
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This listing is sourced directly from Thermal Works's careers page and normalized into a canonical job model.