Hyperiongrp

Executive Assistant

New York – 1350 Avenue Of The Americas, USA · Full-time

Sponsorship not specified$90k-$120kDetected 28 days ago

ExcelLogisticsCommunicationProblem SolvingPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeUnderwriting

About the role

Coordinate internal and external meetings, including logistics, scheduling, materials preparation, and follow-up.
Demonstrate strong attention to detail and problem-solving skills, proactively identifying and correcting errors in expense reporting and administrative workflows.
Handle ad hoc administrative requests with flexibility and discretion, supporting evolving business and departmental needs.

DUAL North America is seeking an experienced and highly organized Executive Assistant to support the Chief Executive Officer in our New York office.
This role requires a proactive professional who can manage complex priorities, exercise sound judgment, and provide seamless administrative and operational support in a fast-paced, executive environment.
Provide high-level executive support to the CEO, including managing complex calendars, coordinating cross-functional priorities, and ensuring smooth day-to-day operations across business units.
Manage and process expense reports accurately and efficiently using Center Expense (or similar platforms), ensuring compliance with company policies and timelines.
Maintain organized records of expense submissions, approvals, and supporting documentation for audit and reporting purposes.
Communicate effectively with internal teams and external vendors to resolve discrepancies and support smooth financial operations.
Maintain a high level of confidentiality and integrity when handling sensitive executive and company information
Proven experience in administrative support or similar role, preferably in a corporate environment.
Flexibility and adaptability to support evolving business needs.
We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect.

Hands-on experience with Center Expense or comparable expense management software
Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools.
Must be able to remain in a stationary position 50% of the time, with occasional movement in the office to access cabinets and equipment

Bachelor's degree in business, Communications, or a related field preferred.
Minimum of 5+ years of experience serving as an Executive Assistant, ideally supporting senior or multiple executives.

Apply AI tools and knowledge to streamline workflows, improve efficiency, and enhance overall productivity.
Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks.

$90,000.00 - $120,000.00
That's how we have become one of the world's largest international underwriting agencies (or MGAs) with US$3.5bn of GWP.

Yes, we offer all the usual rewards and benefits - including medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days and more.
And finding the most talented and entrepreneurial people to join the Group has been and will continue to be key.

Our core values dictate how we live and work.
We're a group with independence and people at its heart and we're a home for talent with a unique culture: the biggest small company in the world.
people first
If you do not meet all the qualifications for this role, we still encourage you to apply, as we are always looking for diverse talent to join our growing team
We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in the world.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
DUAL will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
DUAL North America provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
EEO Statement:

This listing is sourced directly from Hyperiongrp's careers page and normalized into a canonical job model.