Foleyhoag
Patent Administrative Assistant
Boston Office
Sponsorship not specifiedDetected 11 days ago
Intellectual PropertyOrganizational Skills
About the role
- Specific on-site days will be determined by your Manager.
- Core working hours are Monday-Friday 9:00am-5:00pm ET.
Responsibilities
- Provide high-level calendar management to the MP and other assigned partners by responding to calendar inquiries, systematically creating and organizing appointments, resolving scheduling conflicts, coordinating complex in-person and virtual meetings, and streamlining workflow management to optimize time and prioritize commitments.
- Prepare briefing materials for meetings and events to ensure the MP and assigned partners are well-prepared and informed on necessary context and participants involved
- assist the assigned partners by following up on tasks and/or action items resulting from meetings.
- Serve as a primary contact for the MP and assigned partners and respond to inquiries and routine questions
- Review the dockets of your assigned partners, proactively preparing formality documents and ensuring they are timely filed.
- Manage U.S. and foreign client reporting workflows to ensure that client reporting is completed in a timely manner and enter related diary time.
- Prepare briefing materials for meetings and events to ensure the MP and assigned partners are well-prepared and informed on necessary context and participants involved; assist the assigned partners by following up on tasks and/or action items resulting from meetings.
- Serve as a primary contact for the MP and assigned partners and respond to inquiries and routine questions; demonstrate sound judgment to accurately interpret directions and triage demands for the MP's time in relation to overall priorities.
Requirements
- At least 10 years of related U.S. patent filing experience.
- Prior docket management experience for a partner is required.
- Ability to compile information from diverse sources and interpret and anticipate next action steps or tasks.
- Flexibility to work overtime as needed to meet business demands is required, along with the willingness to perform general administrative functions as necessary.
- Prepare the required filing documents for review and signature by assigned partners, carefully proofing each filing document before partner review.
- Capacity to organize and coordinate a demanding workload with impeccable attention to detail and the intellectu
Nice to have
- Knowledge of patent-specific systems preferred.
- Relevant experience directly supporting executive leaders strongly preferred.
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This listing is sourced directly from Foleyhoag's careers page and normalized into a canonical job model.