Montage Health
Quality Compliance Administrative Specialist - Quality Management
Monterey, CA · Full-time
Sponsorship not specified$39k-$52kDetected 13 days ago
ComplianceExcelLogisticsContract ManagementCustomer SupportHIPAALeadershipCommunicationCollaborationPublic Speaking
About the role
- This role is responsible for managing complex administrative activities, supporting regulatory and quality initiatives, and ensuring the effective coordination of departmental operations.
- Coordinate department schedules, meetings, and communication, including calendar management via Outlook.
- Prepare and distribute meeting minutes, track follow-up items, and ensure action items are completed.
Responsibilities
- Under the leadership of the Director of Quality Management, the Quality Compliance Administrative Specialist provides high‑level administrative, operational, and technical support to the Quality Management Department.
- Administrative & Operational Support
- Manage daily clerical and administrative operations for the Quality Management Department.
- Greet visitors, manage communications, and respond to inquiries with professionalism and accuracy.
- Maintain confidential records in compliance with hospital and regulatory policies (e.g., HIPAA).
- Manage the agenda development, presentation routing, meeting coordination, and logistics for the Interdisciplinary Quality Committee.
- Maintain and oversee the IQC Teams page, ensuring accurate posting of documents, agendas, minutes, and resources.
- Manage the organization's policy platform, including updates, workflows, version control, notifications, and ensuring departmental adherence to policy review cycles.
- Support document control processes including SOPs, forms, audit schedules, and compliance documentation.
- Quality Management Support Activities
Requirements
- Prepare, edit, and maintain documents, reports, correspondence, and presentations with advanced proficiency in MS Word, Excel, and PowerPoint.
Nice to have
- Demonstrates commitment to efficiency, quality improvement, and Lean methodologies.
- Experience with data tracking, document control, and quality assurance-support systems.
Skills
- Strong verbal and written communication with a customer‑service mindset.
- Confidentiality & Accuracy: Exceptional attention to detail and discretion with sensitive information.
- Problem‑Solving & Initiative: Uses sound judgment and proactively identifies solutions.
- Continuous Improvement: Demonstrates commitment to efficiency, quality improvement, and Lean methodologies.
- 2-3 years of related experience as an Administrative Specialist, preferably in healthcare or quality management settings.
- High school diploma or G.E.D., or equivalent work experience.
- Some college coursework or business/hospital administration courses preferred.
- Licensure/Certifications
- Not Applicable
- Equal Opportunity Employer
- Assigned Work Hours:
- Position Type:
Compensation
- Hourly Evening Shift Differential: $2.71
- Hourly Night Shift Differential: $4.06
Benefits
- Welcome to Montage Health's
Equal opportunity
- Pay Range (based on years of applicable experience):
- The hours employees work determine when a shift differential is paid.
- Hourly Evening Shift Differential: $2.71
- Hourly Night Shift Differential: $4.06
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This listing is sourced directly from Montage Health's careers page and normalized into a canonical job model.