InMobi
Lead – Administration & Workspace
San Mateo, CA · Senior
Sponsorship not specifiedDetected 13 days ago
Machine LearningLLMsBrand StrategyExcelProcurementLeadershipCommunicationMicrosoft OfficeDemand Planning
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odds of building a lasting career here
37Risky
Cap-exempt (no lottery)0
Sponsors this role80
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
Thin sponsorship signal and lottery-bound. A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.
Lottery odds assume a STEM candidate.
Personalize to your clock →Employer immigration record
from this employer's Department of Labor filings
Green-card filing pattern in this occupation
Context, not a finding about this posting: of this employer's 3 green-card filings in this occupation, 100% were for a worker who already held the job.
Files H-1B transfers
1 transfer filing in the last year, covering 1 worker. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- Keep workstations, meeting rooms, reception areas, and shared spaces ready for use, and coordinate room bookings and office arrangements for meetings and leadership visits
- Keep stationery, office supplies, and pantry items well stocked through inventory checks, reorder levels, and consumption tracking
- Obtain and compare quotes, recommend the right service providers, and coordinate onboarding through the company's approval and procurement processes
Responsibilities
- Maintain the visibility and condition of InMobi signage, logos, and approved branding throughout the office
- Ensure signed agreements are in place for every engaged vendor, and maintain accessible records of contracts, service scope, pricing, contact details, and supporting documents
- Maintain complete payment records for audit and reconciliation, including invoices, approvals, purchase orders where applicable, receipts, and payment acknowledgments
- Manage employee breakfast and lunch arrangements, including headcount planning, vendor coordination, delivery schedules, food quality, and employee feedback
- Maintain a safe and secure workplace through regular checks, prompt reporting of hazards, and coordination with building management, Security, and relevant internal teams
- Maintain an emergency escalation plan covering employee safety incidents, building issues, and major service disruptions, documenting incidents and tracking corrective actions
Requirements
- Coordinate timely payment of rent, maintenance charges, utilities, and approved vendor bills by securing accurate invoices and required approvals and following up with Finance
- Coordinate local and international celebrations, office events, and leadership visits once the required admin and budget approvals are in place
Nice to have
- Bachelor's degree or equivalent qualification
- an MBA or a qualification in hospitality, facilities management, or business administration is preferred
- 5+ years of relevant experience in office administration, workplace operations, facilities management, or hospitality
- Hands-on experience with expense tracking, invoice documentation, budgets, contract administration, and employee service requests
- Strong written and verbal English, with the ability to communicate clearly with employees, vendors, leadership, and global teams
- Sound judgment in prioritizing urgent issues, making decisions within delegated authority, and escalating risks early
- A professional, approachable service style, with discretion when handling confidential information
- The ability to guide service providers, negotiat
Company info
- InMobi (Corporate)
- InMobi Group is a global technology company shaping the future of agentic commerce and advertising.
- Through its ecosystem of businesses - including InMobi Advertising and flagship consumer platform Glance - InMobi leverages data, machine learning, and generative AI to help brands reach audiences more precisely and consumers discover products more intuitively.
- Glance, which is pioneering new models of agentic commerce, is owned and operated by Glance InMobi Pte.
- Ltd., a non-consolidated subsidiary of InMobi Pte.
- InMobi Advertising
- InMobi Advertising, part of global technology company InMobi, is an agentic advertising platform helping brands and merchants achieve their business outcomes.
- Through its proprietary intelligence, AI-led solutions, and vast consumer reach - including flagship consumer platform Glance - InMobi Advertising delivers the omnichannel performance defining what's next in advertising and commerce.
- Glance is owned and operated by Glance InMobi Pte.
- To learn more, visit advertising.inmobi.com.
- Glance is an intelligent shopping agent, redefining the commerce experience.
- Powered by proprietary agentic intelligence and generative AI, Glance delivers a hyper-personalized consumer experience across mobile and TV - shaping the new era of shopping.
- Glance is operated by Glance InMobi Pte.
- Ltd., a non-consolidated subsidiary of global technology leader InMobi, and is backed by Mithril Capital, Google and Jio Platforms.
This listing is sourced directly from InMobi's careers page and normalized into a canonical job model.