Penske Media Corp.

Penske Media Corp.

PMC: Venue Coordinator, Facilities

California - Los Angeles Office

No sponsorship$30k-$40kDetected 8 days ago
Project ManagementExcelLogisticsCustomer SupportCommunicationCollaboration

About the role

  • Penske Media Corporation (PMC), the parent company of Rolling Stone, Variety, Billboard, The Hollywood Reporter, SXSW, The Golden Globes, and many more brands, is hiring a Venue Coordinator.
  • You will be the bridge between initial event planning and flawless execution.
  • Reporting to the Facilities Manager, you will serve as the primary on-site representative and single point of contact for external and internal hosts.

Responsibilities

  • Real-Time Troubleshooting: Actively monitor attendee flow, safety conditions, and facility functionality. Proactively jump in to resolve or escalate issues with building management or engineering.
  • Vendor & Policy Supervision: Ensure external hosts and vendors strictly adhere to approved schedules, space parameters, and building policies. Directly manage any venue-provided vendors (e.g., in-house projectionists).
  • Incident Reporting: Conduct formal pre- and post-event walkthroughs to document venue conditions, track any structural damages, and log operational incidents.
  • Layout & Flow: Finalize room setups, seating plans, and floor plans, ensuring compliance with building safety and capacity.
  • Develop and maintain event timelines and venue related run-of-show details.
  • Vendor & Compliance Prep: Collect and track vendor Certificates of Insurance (COIs), distribute building rules, and communicate strict load-in/out guidelines.
  • Ensure external hosts and vendors strictly adhere to approved schedules, space parameters, and building policies.
  • Directly manage any venue-provided vendors (e.g., in-house projectionists).
  • Finalize room setups, seating plans, and floor plans, ensuring compliance with building safety and capacity.
  • In addition, PMC owns several vital cultural events such as SXSW, LA3C, and Latin Music Week.

Requirements

  • Ability to be on your feet for extended periods and lift/move event setups (up to 30-40 lbs) as required.
  • Flexibility: Full availability to work a non-traditional schedule, including evenings and weekends based on the event calendar.
  • Communication: Exceptional interpersonal and customer service skills
  • ability to remain calm, authoritative, and polite under high-pressure live event situations.
  • Organization: Laser-focused attention to detail with the ability to manage multiple event timelines and logistics simultaneously.
  • Technical Savvy: Comfort with baseline AV/tech setups, floor plan software, and standard project management tools (e.g., Excel, Google Workspace, Slack).
  • Physical Requirements: Ability to be on your feet for extended periods and lift/move event setups (up to 30-40 lbs) as required.
  • A good faith estimate of the salary is $70,500. Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role.
  • If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors).
  • It's all About You…
  • PMC's comprehensive benefits package is thoughtfully designed to support every aspect of your life, empowering you to thrive both personally and professionally. We offer PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family. PMC also offers Flexible Spending Accounts (Healthcare, Dependent Care & Commuter), an Employee Assistance Program, Life Insurance, Short- & Long-Term Disability, Paid Parental Leave, and a 401(k) Retirement Plan with an Employer match. Employees are also eligible to take advantage of company discounts and perks including Pet Insurance, Home & Auto Insurance, Mortgage discounts, and a variety of other savings on wellness, lifestyle, and financial essentials. As part of PMC's dedication to consistently meeting employees' needs, we have launched a new Flexible Vacation Policy.

Skills

  • Comfort with baseline AV/tech setups, floor plan software, and standard project management tools (e.g., Excel, Google Workspace, Slack).

Compensation

  • A good faith estimate of the salary is $70,500.

Benefits

  • PMC-Paid Healthcare with no employee paycheck contributions on medical, dental, and vision for you and your family.
  • As part of PMC's dedication to consistently meeting employees' needs, we have launched a new Flexible Vacation Policy.
  • PMC's journalists and content creators deliver daily the most comprehensive news and information in their industries and areas of coverage, unequaled in ambition, depth, and courage.
  • Events are primarily hosted by our brand events teams, and this role supports their vision and planning from a facilities perspective.
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