University of Miami

University of Miami

Manager, Administrative Operations

Miami, FL, USA · Staff+ · Contract

Sponsorship not specifiedDetected 16 hours ago
AccessibilityProject ManagementLogisticsProcess ImprovementProcurementHRISCustomer SupportPatient CareResearchLeadershipCommunicationProblem SolvingMentoringPublic SpeakingMicrosoft OfficeSharePointInternal Audit

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 5 green-card filings in this occupation, 100% were for a worker who already held the job.

States it is exempt from the H-1B cap

In 130 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

10 transfer filings in the last year, covering 10 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • Ensures all administrative operations run smoothly and efficiently.
  • Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
  • Ensures projects, department milestones/goals are met and adheres to approved budgets.

Responsibilities

  • Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
  • Coordinates, plans and directs services which support the running of the department
  • Recruits and trains office support staff.
  • Oversees office requisitions and maintain accountability for EDRO's technology, equipment, and supply inventory.
  • Coordinates procurement, replacement planning, inventory controls, and technology needs with IT, Procurement, and other University partners to ensure operational readiness and uninterrupted support of departmental activities.
  • The position provides executive support, manages administrative programs and office operations, oversees communications and operational processes, and leads the development and implementation of standard operating procedures.
  • The role serves as a central resource for administrative operations, helping ensure efficient service delivery, operational consistency, and support for EDRO's growing portfolio of research, transformation, and strategic initiatives.
  • Experience developing standard operating procedures, managing administrative programs, coordinating multiple stakeholders, and supporting leadership initiatives preferred.

Requirements

  • Minimum 5 years of relevant experience required
  • Technical Proficiency:
  • Financial Oversight: Knowledge of financial operations and management.
  • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
  • Minimum three years of relevant experience required.
  • High School Diploma or equivalent/relevant experience, certification or license

Skills

  • Organizational Development:
  • Knowledge of financial operations and management.
  • Knowledge of administrative and operational management principles and business process improvement.
  • Ability to coordinate communications, meetings, events, and administrative programs across diverse stakeholder groups.
  • Strong written and verbal communication skills with attention to detail.
  • Proficiency in Microsoft Office, Teams, SharePoint, Workday, and other business systems.
  • Strong customer service, problem-solving, and relationship management skills.

Compensation

  • Leads the planning and execution of annual and ad hoc EDRO events, including all-staff meetings and holiday events, overseeing logistics, communications, vendors, budgets, and day-of coordination.

Company info

  • As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.
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This listing is sourced directly from University of Miami's careers page and normalized into a canonical job model.