Holland Knight

Practice Assistant - Corporate

Portland

Sponsorship not specifiedDetected 31 days ago

AccountingExcelCommunicationPublic SpeakingMicrosoft Office

About the role

This position is based in our Portland office.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file.

Practice Assistants provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
Enter and manage work requests from lawyers in the firm's workflow tool and complete according to provided deadline(s).
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
Perform all file maintenance, including saving documents to the document management system.
Perform clerical duties for non-legal departments, as needed.

Ability to sit or stand for extended periods of time.
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents

4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Advanced knowledge of Microsoft Office Suite and Adobe.
Experience with document management systems.
Experience with electronic signature software programs.
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
Ability to take direction and work independently with little supervision.
Ability to effectively work well with others.
Effective and professional interpersonal and communication skills.
Ability to write clearly and professionally, with excellent proofing skills.
Ability to lift and carry up to 30 pounds.
Required Qualifications & Education:
Bachelor's degree preferred.

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
We are seeking a Practice Assistant - Corporate to join our team.

This listing is sourced directly from Holland Knight's careers page and normalized into a canonical job model.