Vitae Health Systems

Vitae Health Systems

Administrative Assistant (24 hours per week)

Park Ridge, Illinois, United States · Part-time

Sponsorship not specifiedDetected 52 days ago
ExcelInventory ManagementLeadershipCommunicationCollaborationCritical ThinkingTime ManagementAdaptabilityOrganizational SkillsMicrosoft OfficeMicrosoft Teams

About the role

  • This is a Monday - Friday position that is on site during standard business hours.
  • The right person takes initiative, works efficiently, and enjoys solving problems.
  • They are comfortable learning new systems, assisting with technology-related tasks, and supporting administrative and operational projects across the organization.

Responsibilities

  • This role combines administrative support, office coordination, and operational responsibilities to help maintain an efficient, organized, and professional workplace.
  • Reception & Front Desk Greet visitors and maintain a welcoming, professional office environment.
  • Manage conference room scheduling and assist with meeting coordination.
  • Office Management Manage day-to-day office operations, ensuring a professional, welcoming, and well-functioning work environment.
  • Serve as the primary point of contact for building management, IT vendors, and facilities to coordinate maintenance, repairs, and technology needs.
  • We are seeking a dependable and organized Part-Time (20 hours/week) Office Admin to support daily office operations.

Requirements

  • The ideal candidate is someone who: Has exceptional attention to detail and accuracy.
  • Ability to work independently while supporting the needs of the team.

Nice to have

  • High school diploma or equivalent
  • Exceptional organizational and time management skills with strong attention to detail.
  • Strong written and verbal communication skills
  • professional and polished demeanor.
  • High level of discretion and sound judgment when handling confidential information.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • comfort with technology and willingness to learn new software and systems.
  • Experience with event planning or coordination is a plus.

Benefits

  • Oversee supply ordering and inventory management, maintaining appropriate stock levels and managing vendor relationships.

Company info

  • We are looking for someone who doesn't simply identify problems-they help find solutions.
  • Position Summary We are seeking a highly organized and proactive Part-Time (24 hours/week) Administrative Assistant to support the day-to-day operations of our office.
  • Founded in 2018, Vitae is a growing multi-specialty provider group dedicated to delivering high-quality care to residents in skilled nursing and long-term care communities.

Equal opportunity

  • Statement Vitae Health is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.
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This listing is sourced directly from Vitae Health Systems's careers page and normalized into a canonical job model.