HarbourVest Partners
Executive Assistant, Chief Operating Officer
Boston · Exec
Sponsorship not specified$95k-$105kDetected 30 days ago
SalesforceForecastingLogisticsLeadershipCommunicationMicrosoft OfficeMicrosoft Teams
About the role
- As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
- In our collegial environment that's marked by low turnover and high energy, you'll be inspired to grow and thrive.
Responsibilities
- Send and manage meeting invitations, confirm participants, and adjust schedules as priorities shift
- Reserve and manage conference rooms, ensuring all logistical needs are met
- Work closely with the EA to the CEO and the Executive Leadership Team to provide unified support
- Serve as a backup for the EA to the CEO and perform other administrative tasks as needed
Requirements
- Proficiency with Microsoft Office, Microsoft Teams, Concur, Salesforce, and a willingness to embrace new technologies including AI.
- High degree of integrity, discretion, and good judgment in handling sensitive information
- Ability to anticipate needs, identify risks early, and solve problems quickly and independently
- Demonstrated experience supporting a senior executive (c-suite or equivalent) with strong ownership of calendar and meeting operations
- Proven capability to manage complex schedules and harmonize priorities with other executive assistants and leadership collaborators
- Outstanding coordination abilities, including the capacity to prioritize tasks simultaneously and stay calm under time constraints
- Strong written communication skills for preparing clear agendas, invitations, and logistical notes
Nice to have
- Exceptionally organized and diligent
- Proactive in anticipating needs and solving problems
- Skilled in managing intricate schedules across global time zones
- An excellent communicator with strong written and verbal skills
- Able to exercise good judgment and discretion
- Experienced in supporting senior executives in a fast-paced environment
- B.A or B.S degree or equivalent experience
- 5-8 Years administrative experience in Investment Management or Financial Services preferred (Senior Associate level)
Skills
- Job Description Summary
- HarbourVest is an equal opportunity employer.
- This position will be a hybrid work arrangement.
- This is an outstanding opportunity to work closely with our Chief Operating Officer and make a significant impact on our bold goals!
Compensation
- $95,000.00 - $105,000.00
- This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements.
- This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance.
- In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs.
- Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.
Benefits
- Education Preferred:
- Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography.
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This listing is sourced directly from HarbourVest Partners's careers page and normalized into a canonical job model.