Ivo Inc.

Executive Assistant

San Francisco

Sponsorship not specified$140k-$160kDetected 75 days ago

RESTCanvaProject ManagementLogisticsHRISCadenceLeadershipCollaboration

About the role

This is a pure EA role: calendar, travel, inbox, expenses, and the dozens of small things that make a CEO's week run.
It sits at the center of how Ivo operates.
You'll be the person who knows where the CEO needs to be, what he needs to read before he gets there, and what needs to happen the moment a meeting ends.

Manage the CEO's calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most.
Build the weekly cadence: standing 1:1s, leadership meetings, customer time, focus blocks, and recovery time after travel.
Build clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does.
Spot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it.
the CoS owns strategic projects, prioritization, and follow-through, and you own the time, the logistics, and the day-to-day.

3+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting or banking, or a high-bar in-house EA role.
You can hold a hundred moving pieces in your head and on paper, and never drop one.
You can draft a polished note to a board member, a warm reply to a candidate, and a tight internal update, all in the CEO's voice.
Comfort with the unglamorous.
Experience supporting a founder through a Series B or scale-up phase.
Comfort with tools like Google Workspace, Slack, Notion, Ramp, and travel platforms (or you can pick them up in a week).

The USD base salary range for this role is $140,000 - $160,000 (+equity would be on top of this).
Final offer details are determined based on experience, expertise, and overall fit.
Relocation and Visa Support: We also offer relocation assistance for successful applicants moving to SF, as well as support for visa and green card applications where applicable.
401(k) Program: Plan for your future with access to our company-sponsored 401(k) program.
Is this a chill gig?
Startups are very hard, especially when they're growing fast.

We provide commuter benefits to help make getting to and from the office easier and more convenient.
Enjoy a vibrant office with catered lunch provided five days a week, premium snacks and coffee, a gym located in the building, and a dog-friendly environment!
Comprehensive medical, dental and vision plans to suit the needs of you and your family.
Unlimited PTO: So you can take the time you need to recharge, stay healthy, and bring your best self to work.

You'll work shoulder-to-shoulder with a founder building one of the fastest-growing AI companies in legal tech. Your work directly shapes how he spends his time, and how Ivo grows.
You'll be one of the most trusted people in the company from day one.
You'll see the whole company (product, sales, customers, board, recruiting) not just one corner of it.
We invest in our people. Strong EAs at Ivo grow into bigger ops, chief-of-staff, or people-team roles over time, if that's what they want.
Plan for your future with access to our company-sponsored 401(k) program.
Coordinate with the leadership team, board, investors, customers, and candidates on the CEO's behalf, with the polish those audiences expect.
Help host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered.

Relocation and Visa Support: We also offer relocation assistance for successful applicants moving to SF, as well as support for visa and green card applications where applicable.

This listing is sourced directly from Ivo Inc.'s careers page and normalized into a canonical job model.