Uchicago

Uchicago

Executive Administrative Assistant

Chicago, IL · Contract

Sponsorship not specified$60k-$90kDetected 12 days ago
Data ScienceComputer VisionStatisticsProject ManagementExcelCustomer SupportResearchLeadershipCommunicationCollaborationOrganizational SkillsMicrosoft Office

About the role

  • This role involves managing daily calendars, organizing projects, and drafting correspondence while ensuring the smooth operation of the Center's office environment.
  • The ideal candidate is a proactive, detail-oriented self-starter with excellent organizational skills, capable of handling multiple projects from concept to completion while maintaining confidentiality and discretion in a fast-paced environment.
  • include prioritizing and managing competing requests, proactively securing resources, resolving issues using independent judgment, and acting as a liaison with various university entities, Center leadership, and external collaborators and sponsors.

Responsibilities

  • Provides comprehensive advanced administrative support to the Center's faculty director and senior leadership for a diverse set of activities.
  • Implements, oversees, and acts as gatekeeper for all aspects of scheduling for the Center's faculty director.
  • Represents the Director, Center, and University well in all internal and external verbal, written, and in-person correspondence. Builds relationships with a diverse set of vested parties and collaborators.
  • Researches, compiles, and analyzes data to prepare or create letters, reports, and other documents. Assists with the composition, editing, and proofing of scientific and/or technical documents including grants and manuscripts.
  • Manages expense reports and assists with budget monitoring and reconciliation.
  • Provides confidential and high-level administrative support for a leader.
  • Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors.
  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
  • Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
  • Performs other related work as needed.

Requirements

  • include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Nice to have

  • Proficient in creating, editing, and distributing executive communications, including presentation decks for leadership.
  • Strong experience in reconciling budgets and tracking expenses, with timely updates and collaboration on office financial management.
  • Familiarity with project management methodologies to enhance workflow and efficiency.
  • Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Google Suite (Docs, Sheets, etc.).
  • Collaborative, solutions-oriented approach to addressing organizational challenges and optimizing processes.
  • Preferred Competencies
  • Ability to handle highly sensitive materials and situations with discretion.
  • Excellent oral and written communication skills, with the ability to interact comfortably with senior leadership, faculty, staff, and diverse collaborators.

Compensation

  • $60,000.00 - $90,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
  • The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

Benefits

  • Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
  • Information about the benefit offerings can be found in the Benefits Guidebook.

Equal opportunity

  • Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
  • Job seekers in need of a reasonable accommodation to complete the
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