University of Illinois
Public Engagement Coordinator, School of Music
Urbana, IL, US
Sponsorship not specifiedDetected 14 days ago
LogisticsCustomer SupportPhotographyLeadershipCommunicationCollaboration
About the role
- Duties Responsibilities Assist in coordination of events.
- Ensure accuracy, consistency, and timely distribution of event information across platforms.
Responsibilities
- Support the coordination and execution of School of Music events and engagement activities, including instrument specific recruiting clinics, alumni and development events, youth programs, and camps.
- Scheduling and reserving venues ◦ Assisting with event planning timelines ◦ Managing registrations and participant communications ◦ Preparing materials and artist support needs ◦ Coordinating basic technical support (photography, video/audio recording) Serve as a point of contact for event logistics in collaboration with faculty, staff, and external partners.
- Assist with outreach and engagement with area high schools, external music programs, and the regional community to create and expand existing partnerships and build new ones.
- Marketing Promotional Activities Create, prepare, and distribute promotional content and materials for School of Music events in alignment with established marketing plans and messaging.
- Events calendar ◦ Website content ◦ Social media posts ◦ Digital signage ◦ Email communications, eNewsletters, and Canvas course sites Collaborate with stakeholders to produce electronic and print programs for concerts, recitals, and special performances.
- Outreach Representation Support Assist with outreach efforts to area high schools, external music programs, alumni, and the regional community in support of existing and emerging engagement initiatives.
- Maintain positive working relationships with external contacts and refer strategic partnership opportunities to Public Engagement leadership.
- Collaboration Administrative Support Work collaboratively with faculty, staff, and Public Engagement leadership to ensure smooth execution of engagement activities.
- Support data gathering or documentation related to event participation or outcomes, as requested.
- Perform additional duties as assigned in support of School of Music engagement, events, and communications.
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