hidi
Proposal Admin
Toronto, Ontario
Sponsorship not specifiedDetected 8 days ago
Business DevelopmentExcelHRMechanical DesignElectrical EngineeringCommunicationTime ManagementAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- The Proposal Administrator plays a key role in supporting HIDI's business development efforts by coordinating the preparation, production and submission of high-quality proposals, qualifications packages and related marketing materials.
- The successful candidate is highly organized, adaptable, customer-service focused and enjoys balancing multiple priorities in a collaborative environment.
Responsibilities
- Review proposal documents to identify submission requirements, evaluation criteria, deadlines and mandatory deliverables
- Develop proposal schedules and coordinate internal deadlines with technical teams and proposal contributors
- Assemble, edit and format proposal documents to ensure consistency, professionalism and compliance with client requirements
- Perform final quality assurance and proofreading reviews prior to submission
- Maintain proposal templates, project profiles, resumes and supporting marketing materials
- Maintain proposal tracking logs and assist with opportunity tracking
- Coordinate proposal kick-off meetings and document reviews
- Support the continuous improvement of proposal processes, templates and resources
- Office Administration & Reception Support
Requirements
- 2-5 years of experience in proposal coordination, administration or office support
- Experience within engineering consulting, architecture, construction or professional services is considered an asset
- Advanced proficiency in Microsoft Office Suite, particularly Word, PowerPoint, Excel and Outlook
- A high degree of professionalism and discretion
Nice to have
- Diploma or degree in Business Administration, Marketing, Communications or a related field is preferred
Skills
- The HIDI Group is an employee owned, multi-disciplinary consultancy committed to delivering world-class solutions and unparalleled service.
- HIDI has grown to become a leading firm with over 150 employees nationally, with offices located in Toronto, Ottawa and Calgary.
- HIDI's corporate reputation for providing high quality services with integrity has earned us the trust of our clients, and our people.
Benefits
- Provide reception coverage during scheduled breaks and vacations
This listing is sourced directly from hidi's careers page and normalized into a canonical job model.