Haley & Aldrich

Senior Administrative Assistant 1

Grand Rapids, MI, US · Senior · Full-time

Sponsorship not specifiedDetected 35 days ago

ExcelProcurementRecruitingCommunicationCollaborationMicrosoft OfficeSharePoint

About the role

Find your path and enjoy the journey at Haley Aldrich.
You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.
Join us to accelerate this vision and your professional development.

Supports Construction Services staff and project teams with purchase orders, work authorizations, travel arrangements, vendor accounts, procurement of field equipment and supplies, permits and other tasks, as assigned.
Proactively develops project specific work agreements and sends for modifications or approvals in a timely manner.
Cross trains with procurement staff to provide backup support.
Validates data to ensure accuracy and identifies and corrects errors.
Maintains and updates marketing collateral.
Manages complex, detailed tasks including meeting and event coordination/planning, conference calls, calendars/schedules, travel arrangements and correspondence.
Provides backup support to other administrative staff as necessary.
Performs self-checking of work product for accuracy in meeting the assigned task and for adherence to company standards, and to minimize rework.
Perform other tasks as requested.
With us, you'll tackle clients' most meaningful challenges in the built and natural environments - and, in turn, build stronger communities.

4+ years of corporate work experience.
Must be proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).

About Haley Aldrich Haley Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects.
Our one-team approach allows us to draw from our 900 engineers, scientists, and constructors in more than 35 offices for creative collaboration and expert perspectives.

deliver long-term value efficiently, no matter how straightforward or complex the challenge.
Learn more at haleyaldrich.com.
We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.
Interested candidates should apply on our Careers page.

All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status.

Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country.

This listing is sourced directly from Haley & Aldrich's careers page and normalized into a canonical job model.