DivcoWest

Administrative Assistant

San Francisco, CA · Full-time

No sponsorship$30k-$35kDetected 19 hours ago

ExcelLeadershipCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

Known for long-standing relationships and experience across the risk-spectrum in innovation markets, DivcoWest combines entrepreneurial spirit with an institutional approach to commercial real estate.
Since inception, DivcoWest and its predecessor have acquired approximately 66.2 million square feet of commercial space - primarily throughout the United States.
DivcoWest's real estate portfolio currently includes existing and development in the office, R&D, lab, industrial, digital, retail, and multifamily spaces.

Manage the COO's calendar, proactively resolving scheduling conflicts and prioritizing time based on business needs
Maintain organized filing systems, both physical and digital, in accordance with company standards
This includes having the legal right to work in the United States without the need for the Company support or sponsorship for any immigration-related employment authorization (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, etc.) now or in the future.
This position is not eligible for immigration support or sponsorship now or in the future.

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
Excellent written and verbal communication skills, with the ability to represent the COO's office professionally
High degree of professionalism, discretion, and sound judgment when handling confidential and sensitive information
The person in this position must be able to:
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer support or sponsorship now or in the future.
1-2 years of experience in an administrative, executive support, or office coordination role; prior experience supporting senior leadership is a plus
Demonstrated ability to manage multiple priorities and adapt quickly to changing needs
Strong organizational skills and keen attention to detail
Comfortable working with a variety of personalities and communication styles
Experience providing coverage or support across multiple stakeholders is a plus

1-2 years of experience in an administrative, executive support, or office coordination role
prior experience supporting senior leadership is a plus
Bachelor's degree preferred, or equivalent professional experience

$30-$35 per hour
Annual bonus opportunity
This policy applies to all areas of employment, including recruitment, testing, screening, hiring, selection for training, upgrading, transfer, demotion, layoff, discipline, termination, compensation, benefits, and all other privileges, terms, and conditions of employment.

DivcoWest aims to create environments that inspire ingenuity, promote growth, and enhance health and well-being.

We are seeking a proactive and detail-oriented Administrative Assistant to join our Administration team.

This position is not eligible for immigration support or sponsorship now or in the future.

This listing is sourced directly from DivcoWest's careers page and normalized into a canonical job model.