Illumina

Illumina

Administrative Partner

US - California - San Diego, USA · Exec

Sponsorship not specified$40k-$59kDetected 91 days ago
Machine LearningProject ManagementStakeholder ManagementExcelLogisticsProcess ImprovementResearchLeadershipCommunicationCollaborationTime ManagementAdaptabilityMicrosoft Office

About the role

  • This is a complex, fast-paced environment requiring independent judgment, strategic thinking, and the ability to influence and coordinate across multiple teams and geographies without direct authority.
  • Understanding of scientific and technical context is essential to engage meaningfully with research teams during staff meetings and strategic discussions.

Responsibilities

  • Calendar & Time Management: Own and strategically manage complex executive calendars for VP and other executives (up to 2 senior directors), thoughtfully prioritizing critical business activities, governance forums, board activities, cross-functional engagements, and site-specific meetings.
  • Ensure optimal use of leadership time and maintain deep understanding of priorities, preferences, and operating rhythms.
  • Support leadership presence and effectiveness in managing distributed teams.
  • Support strategic partnerships with external organizations and maintain stakeholder relationships.
  • AI & ML Tool Integration: Support and participate in the research, evaluation, implementation, and optimization of AI-driven tools that enhance operational effectiveness, accelerate workflows, and improve overall team productivity.
  • Help identify high-impact tools and methodologies, coordinate pilots, support adoption efforts, and track impact.
  • This includes leveraging AI solutions to streamline processes, enable data-driven decision-making, and drive continuous improvement across functions.
  • Relationship Building & Team Influence: Develop strong, collaborative working relationships with leaders, direct reports, peer teams, and external partners across sites and functions.
  • Build trust, foster engagement, and influence adoption through positive relationships and clear communication.
  • Project & Initiative Management: Support high-impact strategic projects and special initiatives based on business priorities. Own project scoping, timeline development, resource coordination, stakeholder communication, and delivery tracking.

Requirements

  • ability to follow and participate in scientific discussions
  • Required Knowledge, Skills & Abilities

Nice to have

  • Typically requires a minimum of 4.
  • 6 years of related experience in a mid to large-sized organization

Skills

  • Strong executive presence with ability to remain calm, confident, and composed under pressure.
  • Experience in a biotechnology, pharmaceutical, or life sciences environment
  • Familiar with competitive intelligence, strategic planning, and research innovation
  • Executive assistant or equivalent strategic partnership role supporting senior leadership
  • Experience evaluating, implementing, or optimizing new tools and technologies
  • Experience with global, distributed teams or matrix organizational structures
  • Bachelors Degree
  • Typically requires a minimum of 4 - 6 years of related experience in a mid to large-sized organization
  • Proven track record of supporting multiple senior leaders and managing complex, distributed teams
  • Demonstrated experience managing projects with cross-functional stakeholders
  • Demonstrated experience with calendar management, meeting coordination, project management, and event execution
  • On-site availability 5 days per week at San Diego headquarters, ability off core hours in occasions, as needed.

Compensation

  • Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly.

Benefits

  • At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world.
  • Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.
  • Serve as the connective tissue between leadership vision and team execution.
  • Placement depends on experience, skills, location, and internal equity.

Company info

  • Working at Illumina means being part of something bigger than yourself.
  • Every person, in every role, has the opportunity to make a difference.

Visa & Work Authorization

  • ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information
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This listing is sourced directly from Illumina's careers page and normalized into a canonical job model.