Illumina

Illumina

Administrative Partner

US - California - San Diego, USA · Mid

Sponsorship not specified$40k-$59kDetected 137 days ago
Machine LearningProject ManagementStakeholder ManagementExcelLogisticsProcess ImprovementResearchLeadershipCommunicationCollaborationTime ManagementAdaptabilityMicrosoft Office

Stay score

odds of building a lasting career here

37Risky
Cap-exempt (no lottery)0
Sponsors this role82
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70

Thin sponsorship signal and lottery-bound (~15% per draw). A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.

Lottery odds assume a STEM candidate.

Personalize to your clock →

Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 40 green-card filings in this occupation, 100% were for a worker who already held the job.

Green-card follow-through: 100%

Of 18 labor certifications old enough to have been used, 0 expired without the employer filing the next step. Median time from filing to decision: 487 days.100% of their filings were for a worker who already held the job.Only certifications past the 180-day window are counted — recent ones cannot have expired yet.

Files H-1B transfers

7 transfer filings in the last year, covering 7 workers. Median labor-condition decision: 276 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

Community outcomes

No reports yet — be the first to help the next applicant.

About the role

  • This is a complex, fast-paced environment requiring independent judgment, strategic thinking, and the ability to influence and coordinate across multiple teams and geographies without direct authority.
  • Understanding of scientific and technical context is essential to engage meaningfully with research teams during staff meetings and strategic discussions.

Responsibilities

  • Calendar & Time Management: Own and strategically manage complex executive calendars for VP and other executives (up to 2 senior directors), thoughtfully prioritizing critical business activities, governance forums, board activities, cross-functional engagements, and site-specific meetings.
  • Ensure optimal use of leadership time and maintain deep understanding of priorities, preferences, and operating rhythms.
  • Support leadership presence and effectiveness in managing distributed teams.
  • Support strategic partnerships with external organizations and maintain stakeholder relationships.
  • AI & ML Tool Integration: Support and participate in the research, evaluation, implementation, and optimization of AI-driven tools that enhance operational effectiveness, accelerate workflows, and improve overall team productivity.
  • Help identify high-impact tools and methodologies, coordinate pilots, support adoption efforts, and track impact.
  • This includes leveraging AI solutions to streamline processes, enable data-driven decision-making, and drive continuous improvement across functions.
  • Relationship Building & Team Influence: Develop strong, collaborative working relationships with leaders, direct reports, peer teams, and external partners across sites and functions.
  • Build trust, foster engagement, and influence adoption through positive relationships and clear communication.
  • Project & Initiative Management: Support high-impact strategic projects and special initiatives based on business priorities. Own project scoping, timeline development, resource coordination, stakeholder communication, and delivery tracking.

Requirements

  • Demonstrated experience with calendar management, meeting coordination, project management, and event execution
  • ability to follow and participate in scientific discussions
  • Required Knowledge, Skills & Abilities

Nice to have

  • Familiar with competitive intelligence, strategic planning, and research innovation
  • Executive assistant or equivalent strategic partnership role supporting senior leadership
  • Experience evaluating, implementing, or optimizing new tools and technologies
  • Experience with global, distributed teams or matrix organizational structures
  • Bachelors Degree
  • Typically requires a minimum of 4.
  • 6 years of related experience in a mid to large-sized organization
  • Proven track record of supporting multiple senior leaders and managing complex, distributed teams

Skills

  • Strong executive presence with ability to remain calm, confident, and composed under pressure.
  • Adaptability & Learning Agility:
  • Demonstrated flexibility and willingness to learn new tools, methodologies, and technologies.
  • Ability to quickly absorb new information and apply it in practical ways.
  • Comfort with emerging technologies and innovation.
  • Experience managing complex logistics (ex.
  • Travel, meetings, social events, communications) across geographies, time zones, and distributed teams.
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Comfort with emerging tools and platforms like Claude, ChatGPT, and others.
  • Ability to quickly learn new software and recommend tool adoption based on organizational needs.
  • Experience with project management tools or collaboration platforms preferred.
  • Experience in a biotechnology, pharmaceutical, or life sciences environment

Compensation

  • Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly.

Benefits

  • At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world.
  • Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.
  • Serve as the connective tissue between leadership vision and team execution.

Company info

  • Working at Illumina means being part of something bigger than yourself.
  • We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission.
  • Every person, in every role, has the opportunity to make a difference.

Visa & Work Authorization

  • ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information
Apply directly at Illumina →Create a free account for alerts like thisView Illumina immigration profile

This listing is sourced directly from Illumina's careers page and normalized into a canonical job model.