Heartflow
Commercial Excellence Coordinator
United States · Mid
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About the role
- Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology.
- Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare.
- The ideal candidate is motivated, self-directed, and highly detailed.
Responsibilities
- Executive Support: Provide light-touch calendaring, travel coordination, and expense report support for Commercial VP stakeholders as needed.
- Communications Hub: Proactively manage the department inbox, triaging requests and providing timely communication and support to stakeholders - including VP-level leaders - across commercial functions.
- Invoice & PO Management: Own the end-to-end purchase order process. Manage supplier approvals, initiate POs for new projects, and collect, submit, and track payments to vendors to ensure timely execution.
- License Management: Maintain and oversee licenses for our various platforms (ex: ACTO, Richardson, Canva). Ensure user seats are optimized, renewals are tracked, and the team has uninterrupted access to necessary software.
- Platform & Data Support
- Create and analyze post-meeting surveys to provide suggestions for program improvement.
- Content Support: Assist with the iteration of commercial-facing materials to ensure they remain up-to-date, clinically relevant, and brand / priority-aligned. Provide design support as needed for resources, presentations, and training collateral.
- Video Production: Utilize Canva and video editing tools to create and edit high-level instructional content, meeting recaps, and training assets.
- Communication: Strong ability to manage a department inbox, draft team communications, and collaborate cross-functionally, including with senior and VP-level stakeholders across multiple functions.
- Executive Support:
Compensation
- This role is also eligible for an annual bonus.
Company info
- Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process.
Equal opportunity
- Heartflow is an Equal Opportunity Employer.
This listing is sourced directly from Heartflow's careers page and normalized into a canonical job model.