Harlem Childrens Zone

Administrative Coordinator

Baltimore, Maryland, United States

No sponsorship$65k-$75kDetected 13 days ago

Project ManagementExcelLogisticsLeadershipCommunicationAdaptabilityOrganizational SkillsMicrosoft Office

About the role

Through the National Impact Team, HCZ works alongside communities, school systems, governments, philanthropy, and local organizations to accelerate cradle-to-career outcomes and economic mobility nationwide.
This role is responsible for supporting day-to-day team operations, coordinating schedules and communications, and helping ensure meetings, events, and administrative processes are effectively managed.
Working closely with the leadership and members of their assigned team, the Administrative Coordinator helps keep priorities organized, activities coordinated, and key administrative processes moving forward.

Administrative & Team Coordination Provide administrative and coordination support to the leadership and members of an assigned National Impact team.
Coordinate scheduling and communications for the team, including with consultants and external partners.
Maintain the team's calendar and support the coordination of meetings and key activities.
Prepare meeting materials, maintain meeting notes, and support follow-up on key action items.
Maintain organized team records, files, and other administrative documentation.
Operational Support Coordinate with HCZ departments, including Finance, to support the processing of contracts and invoices.
Track administrative priorities, deadlines, and follow-up items to support timely completion.
Support team project management and coordination tools, including Monday.com, as needed.
Help strengthen administrative processes and systems that support effective team operations.
Support special projects and priority initiatives led by team leadership.

Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Outlook, with strong calendar management skills.
Ability to handle confidential and sensitive information with integrity and discretion.
This individual must be highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities, exercise sound judgment, and consistently follow through.
High School diploma 5+ years of experience providing administrative support; experience providing executive-level support is a plus.

Harlem Children's Zone (HCZ) is advancing a bold vision to transform the lives of one million young people by scaling what works, building the field, and supporting place-based efforts rooted in community.

lem Children's Zone and Promise Academy Charter Schools will not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States

This listing is sourced directly from Harlem Childrens Zone's careers page and normalized into a canonical job model.