Invesco
Sr. Administrative Assistant
Houston, Texas · Senior · Part-time
Sponsorship not specifiedDetected 30 days ago
AccessibilityExcelProcess ImprovementCustomer SupportResearchLeadershipCommunicationCollaborationProblem SolvingPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives.
- Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.
- Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.
Responsibilities
- The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based).
- Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.
- Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.
- Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.
- Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.
- Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.
- Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.
- Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.
- Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.
- 7+ years of senior administrative, executive support, operations coordination or professional office experience.
Requirements
- A Bachelor's degree and/or equivalent relevant work experience.
- Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.
Nice to have
- Experience supporting leaders across multiple offices, regions and time zones
- Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.
Compensation
- Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.
Benefits
- Flexible paid time off
- Health & wellbeing benefits
- Parental Leave benefits
- Employee stock purchase plan
- Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.
- Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.
Visa & Work Authorization
- ard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status
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This listing is sourced directly from Invesco's careers page and normalized into a canonical job model.