Trivium
Senior Executive Assistant
Miami, Florida, United States · Senior · Full-time
Sponsorship not specified$70k-$90kDetected 35 days ago
Project ManagementHubSpotCRMSalesPipeline ManagementLogisticsCommunicationMentoring
About the role
- If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role.
- Communication & Triage: Conduct inbox triage and handle sensitive communications with precision.
- Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.
Responsibilities
- Executive & Business Support Calendar & Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.
- Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.
- Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.
- Retreats & Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.
- Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.
- Personal Operations & Household Management Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.
- Financials: Manage personal financial transactions and vendor relationships.
- Partner Liaison: Work closely with Mina's partner to ensure all personal priorities are addressed seamlessly.
- Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.
- Local Assets: Must live in Miami, have a valid driver's license, and own a car.
Requirements
- Continuous Improvement This role is continuously evolving and different things will be required from time to time and over time.
- Proactive, solution-oriented, and "thick-skinned." You must be comfortable giving structured feedback and handling rapid task-switching.
- Traits: Proactive, solution-oriented, and "thick-skinned." You must be comfortable giving structured feedback and handling rapid task-switching.
Skills
- Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.
- Advanced international travel planning and high-level coordination skills.
Compensation
- Why This Role (Compensation & Benefits) Salary: $70,000 - $90,000 per year (with performance-based increases).
- $70,000 - $90,000 per year (with performance-based increases).
Benefits
- Organize wellness appointments, dining, events, social plans, and grocery/household requests.
- 36 PTO days each year.
- Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible).
Apply directly at Trivium →Create a free account for alerts like thisView Trivium immigration profile
This listing is sourced directly from Trivium's careers page and normalized into a canonical job model.