bmc
Executive Assistant to the CEO
Boston · Exec · Full-time
Sponsorship not specified$70k-$98kDetected 6 days ago
ComplianceProject ManagementExcelLogisticsHIPAALeadershipCommunicationProblem SolvingPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer.
- NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Responsibilities
- Provides comprehensive executive support to the Chief Executive Officer and key departmental leadership, including managing complex calendars, scheduling meetings and appointments, coordinating follow-up on action items, preparing executive correspondence, reports, presentations, and briefing materials, and ensuring the efficient operation of the Office of the CEO.
- Work in close coordination with members of the Office of the CEO and other executive support staff, in a high-pace, dynamic environment, using collaborative project management software
- Maintains the CEO's calendar with a strategic lens, exceptional attention to detail, proactively managing competing priorities, preventing scheduling conflicts, and ensuring appropriate preparation for meetings and engagements.
- Serves as a professional representative and ambassador of the Office of the CEO when interacting with Board members, physicians, patients, donors, executive leadership, hospital staff, community partners, and other internal and external stakeholders.
- Manages telephone calls and executive communications with professionalism and courtesy, independently determining the nature and priority of requests and initiating appropriate action.
- Special Projects Support
- Plans, organizes, and coordinates executive meetings, Board meetings, and special events, including scheduling, conference room reservations, audiovisual support, catering, agenda preparation, meeting materials, attendance tracking, meeting minutes, and follow-up on action items.
- Maintains office equipment and supplies, coordinates vendor and IT support as needed, and ensures the efficient operation of the executive office environment.
- Serves as a liaison between the Office of the CEO and internal departments, affiliated organizations, vendors, community partners, and external stakeholders to facilitate effective communication and collaboration.
- Maintains confidential records in accordance with HIPAA regulations and organizational privacy, security, and compliance standards.
Requirements
- Bachelor's Degree or equivalent combination of training and experience.
- Minimum 5 years' experience in progressively more responsible positions in office administration.
Skills
- Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills
- Highly proficient with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers
- Ability to work independently and exercise independent judgment
- Ability to work collaboratively with colleagues
- Strong problem solving skills
- Proven ability to work with confidential information
Compensation
- $70,000.00- $98,000.00 This range offers an estimate based on the minimum job qualifications.
- However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer.
- In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
Benefits
- Provides exceptional executive support to the Chief Executive Officer of Boston Medical Center Health System as a key member of the Office of the CEO team.
- This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness.
Equal opportunity
- Employer/Disabled/Veterans
- According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
- According to the FTC, there has been a rise in employment offer scams.
- Our current job openings are listed on our website and applications are received only through our website.
This listing is sourced directly from bmc's careers page and normalized into a canonical job model.