Talent Voyager

Executive Assistant / Personal Assistant

Austin, Texas, United States

Sponsorship not specifiedDetected 22 days ago

Project ManagementLogisticsLeadershipCommunicationProblem SolvingPublic SpeakingOrganizational Skills

About the role

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant to the CEO. This role goes beyond traditional administrative support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment. The ideal candidate is
highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion. Key Responsibilities Act as the primary point of coordination between the CEO and internal/external stakeholders Manage complex calendars across multiple time zones and resolve scheduling conflicts Own inbox

Act as the primary point of coordination between the CEO and internal/external stakeholders Manage complex calendars across multiple time zones and resolve scheduling conflicts Own inbox management, prioritization, and drafting communications on behalf of the CEO Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed Plan and manage travel logistics, including last-minute changes Support execution of special projects and operational initiatives Prepare reports, presentations, and internal communications Maintain confidentiality across all executive and business matters Proactively identify gaps, inefficiencies, and areas for improvement

The ideal candidate is highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

This listing is sourced directly from Talent Voyager's careers page and normalized into a canonical job model.