Oklahoma State Government

Vital Records Specialist I

Oklahoma County · Part-time

No sponsorshipDetected 6 days ago

HRISCustomer SupportPublic HealthResearchLeadershipCritical Thinking

About the role

Job Posting Title Vital Records Specialist I Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Vital Records Job Posting End Date Refer to the date listed at the top of this posting, if available.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health.

Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records.
Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance with established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information.
Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines.
Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals.
Serve as technical liaison on design, implementation and troubleshooting of various electronic systems.
Develop and implement training to enhance critical thinking, promote task completion, and correct poor performance of staff.
Maintain organized case files for audits and special reports.
In this role, they will review and evaluate complex legal documents.

Requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment
Applicants must be willing and able to perform all job-related travel normally associated with this position and possess a valid driver's license.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Required at this level include knowledge of office practices
Ability is required to establish and maintain effective working relationships
amend and replace records within the system while maintaining all required documentation and administrative flags
Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record.
Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases.

340 OKLAHOMA STATE DEPARTMENT OF HEALTH
The annual salary for this position is up to $42,350.00 based on education and experience.
Oh yeah, did we mention perks?
Generous state paid benefit allowance to help cover insurance premiums.
Flexible spending accounts for health care expenses and/or dependent care.
Retirement Savings Plan with a generous match.
15 days of vacation and 15 days of sick leave the first year for full time employees.

Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution.
Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive.
Check out why we are passionate about public health and believe it is the career for you!!!
We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

This listing is sourced directly from Oklahoma State Government's careers page and normalized into a canonical job model.