CanadaVisa

Administrative Supervisor – CV Labs

Montreal Office

Sponsorship not specifiedDetected 41 days ago

TypeScriptComputer VisionOutbound SalesAccountingLogisticsProcurementLeadershipCommunicationCollaboration

About the role

A legislative change has unlocked a massive new segment of Canadian immigration: one that potentially affects millions of people who do not yet know they are eligible.
The Administrative Supervisor is the connective tissue of the firm.
When these systems run well, the whole firm moves faster.

Open, maintain, and close client files in accordance with firm policy and regulatory requirements.
Keep the document management system organized and enforce naming, filing, and archiving conventions.
Conduct conflict checks at intake and maintain the conflict index.
Hold the line on compliance. Monitor regulatory obligations, flag professional conduct issues, and maintain the systems that keep the firm operating within its obligations. Conflict checks and indexing live with you.
Run the office. Manage supplies and equipment procurement, maintain vendor relationships, and coordinate workplace initiatives that keep the team functional and cohesive.
Coordinate IT. Serve as the operational liaison for IT support, manage onboarding and offboarding tasks across systems, and enforce security and access protocols. You do not need to be technical - you need to be reliable.

You have used tools like ChatGPT or Claude and you think about how technology can take repetitive work off your plate.
You are not threatened by it - you are looking for ways to use it.
You are the first line on all inbound and outbound correspondence: government mail, client letters, faxes, portal notifications, and phone calls.
You are not doing accounting: you are making sure the process does not break.

Hold the line on compliance.
Conflict checks and indexing live with you.
You do not need to be technical - you need to be reliable.
Operationally experienced.
You have 3-5 years in an administrative, operations, or office management role, ideally in a legal or professional services environment.
You have seen broken processes and fixed them.
A details person.
You catch them because you are paying attention, not because someone asked.

Competitive, commensurate with experience
You will join a small, high-caliber team with a front-row seat to what happens when AI meets a real legal practice at scale.
The work is tangible - real clients, real files, real outcomes - and the mandate is to make the operation radically better every week.
There is room to grow as we grow, and you will have direct access to leadership from day one.
If you are the kind of person who finds inefficiency physically painful and wants to work somewhere that actually does something about it - we would like to meet you.
L'IA redéfinit les règles de la pratique juridique.

We are already capturing this wave and building the infrastructure to serve it at ten times the scale.

This listing is sourced directly from CanadaVisa's careers page and normalized into a canonical job model.