d-Matrix

Senior Manager, Facilities

Santa Clara · Senior · Contract

Sponsorship not specified$10k-$15kDetected 56 days ago

LLMsProject ManagementBudgetingLogisticsVendor ManagementCustomer SupportLeadershipCommunicationOrganizational SkillsConstruction ManagementOSHA

About the role

Relocation & Workspace Setup: Coordinate all move logistics, furniture/fixture installations, and contractor scheduling to ensure smooth transitions with minimal business disruption.
Vendor & Contractor Management: Oversee GCs, architects, engineers, furniture vendors, movers, and ongoing service providers (janitorial, HVAC, kitchen services).
Negotiate contracts and SLAs; hold vendors accountable to performance and budget expectations.

Lead planning and execution of new office and lab build-outs, expansions, and major upgrades.
Serve as owner's representative - working with external PMs and design/construction vendors - to ensure projects meet scope, schedule, budget, and quality requirements.
Partner with Corp IT/Security to ensure workstations, labs, and AV/IT infrastructure are ready on Day One.
Conduct site inspections and system testing upon construction completion to verify all building systems (HVAC, electrical, plumbing, life-safety) are functional and code-compliant.
Manage punch-list corrections and occupancy certifications.
Own day-to-day facility operations.
Implement preventive maintenance programs for all building systems and coordinate prompt repairs to minimize downtime for both office and lab teams.
Hire, train, and supervise facilities staff, including temporary move support and full-time coordinators or technicians.
Foster a culture of accountability, customer service, and responsiveness. (Physical security is owned by Corp IT/Security; this role partners closely with that team.)
Manage the full global portfolio and develop standardized processes and best practices that scale across geographies.

5+ years of facilities management experience in a multi-site or campus environment, including 2-3 years in a laboratory or R&D setting.
Familiarity with lab-specific requirements: air handling, chemical exhaust, compressed gases, and lab utilities.
Ability to read blueprints and MEP plans
experience collaborating with architects and engineers.
Enforce safety procedures, ensure OSHA and fire code compliance, conduct inspections, and coordinate required training and emergency drills.

Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration, or equivalent experience.
IFMA CFM/FMP, OSHA 30, or PMP certifications a plus.

Environmental Health & Safety (EHS): Serve as site EHS lead for workplace safety and environmental compliance.

At d-Matrix, we are focused on unleashing the potential of generative AI to power the transformation of technology.
We are at the forefront of software and hardware innovation, pushing the boundaries of what is possible.
Our culture is one of respect and collaboration.
We value humility and believe in direct communication.
Our team is inclusive, and our differing perspectives allow for better solutions.
We are seeking individuals passionate about tackling challenges and are driven by execution.
Ready to come find your playground?
Together, we can help shape the endless possibilities of AI.

Employment Policy
d-Matrix is proud to be an equal opportunity workplace and affirmative action employer. We're committed to fostering an inclusive environment where everyone feels welcomed and empowered to do their best work. We hire the best talent for our teams, regardless of race, religion, color, age, disability, sex, gender identity, sexual orientation, ancestry, genetic information, marital status, national origin, political affiliation, or veteran status. Our focus is on hiring teammates with humble expertise, kindness, dedication and a willingness to embrace challenges and learn together every day.
d-Matrix does not accept resumes or candidate submissions from external agencies. We appreciate the interest and effort of recruitment firms, but we kindly request that individual interested in opportunities with d-Matrix apply directly through our official channels. This approach allows us to streamline our hiring processes and maintain a consistent and fair evaluation of al applicants. Thank you for your understanding and cooperation.
d-Matrix is proud to be an equal opportunity workplace and affirmative action employer.

This listing is sourced directly from d-Matrix's careers page and normalized into a canonical job model.