Thompson Thrift

Administrative Project Coordinator

Indianapolis, IN · Internship

Sponsorship not specifiedDetected 8 days ago

ExcelLogisticsRecruitingCustomer SupportCommunicationProblem SolvingOrganizational SkillsMicrosoft Office

About the role

Thompson Thrift is hiring an Administrative Project Coordinator in Indianapolis, IN!
This role is a great fit for someone early in their career who is driven, polished, dependable, and eager to grow.
You will work closely with a senior-level Executive Assistant to help ensure priorities are organized, details are handled, and daily needs are completed accurately and on time.

As the Administrative Project Coordinator, you will support a wide range of administrative and coordination needs, including office tasks, scheduling support, meeting preparation, event assistance, errands, recordkeeping, and special projects.
This role is a great fit for someone who is eager to build a strong foundation in administrative support, business operations, and executive-level coordination.
Providing administrative, clerical, and logistical support for executive leaders and their Executive Assistant.
Assisting with document preparation, filing, copying, scanning, data entry, and recordkeeping.
Preparing, formatting, organizing, and distributing reports, documents, meeting materials, and other administrative resources.
Completing errands, deliveries, pickups, appointments, and other off-site tasks as needed to support executive, office, event, or personal assistance needs.
Thompson Thrift is seeking a proactive, highly organized, and service-minded Administrative Project Coordinator to provide administrative, clerical, logistical, and personal support for executive leaders and the Executive Assistant who supports those leaders.
This is a hands-on role that blends traditional administrative responsibilities with active, on-the-go support.
The Administrative Project Coordinator will assist with office tasks, meeting preparation, scheduling support, errands, event coordination, special projects, and other day-to-day needs that help keep priorities moving smoothly.

Proficiency with technology and Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
Strong attention to detail and ability to follow through on assigned tasks.
Ability to work effectively under pressure while maintaining professionalism and composure.
Ability to work independently while also thriving in a team-oriented environment.
Valid driver's license and reliable transportation may be required due to errands, deliveries, off-site event support, and other local travel during the workday.
Our Ideal Candidate
Strong customer service and hospitality mindset.
Ability to manage multiple tasks, shifting priorities, and time-sensitive requests.
Strong organizational, problem-solving, and time-management skills.
Excellent verbal and written communication skills.
Demonstrated dependability, reliability, discretion, and initiative.
Ability to maintain confidentiality of sensitive business and personal information.
Flexibility and willingness to support a variety of administrative, logistical, event, errand, and personal assistance needs.
Professional presence and ability to interact appropriately with executives, team members, guests, vendors, and external partners.
Growth-oriented mindset with a desire to learn, take on responsibility, and build a strong foundation for future career growth.

This listing is sourced directly from Thompson Thrift's careers page and normalized into a canonical job model.