Hebrew Public

Hebrew Public

Operations Associate (2025-2026)

PHP (3300 Henry Avenue Philadelphia, PA 19129) · Full-time

Sponsorship not specified$35k-$45kDetected 21 days ago
PHPProcurementCustomer SupportLeadershipCommunicationMicrosoft Office

About the role

  • Our schools are models of racial and economic integration, academic excellence, and world language learning.
  • Starting salaries range from $35,000 to $45,000 based on experience and qualifications.
  • What's the role The Operations Associate is the front-line anchor of Philadelphia Hebrew Public This is a fast-paced, high-responsibility role that keeps the school running day to day.

Responsibilities

  • Manage student information systems such as PowerSchool, Infinite Campus, Compass, and ParentSquare with precision and timeliness
  • Process procurement requests, manage inventory, and ensure proper distribution of materials and supplies
  • Maintain a high-standard office environment and support event planning, vendor coordination, and communication
  • Oversee all aspects of the enrollment process, including digital systems management, document collection, and direct family engagement
  • Support coordination of student transportation, partnering with the School District of Philadelphia and external transportation vendors
  • Build and sustain strong, trust-based relationships with families and staff
  • Manage all family communication via ParentSquare, ensuring timely, clear, and culturally responsive messaging across email, text, and calls
  • Support daily attendance operations-ensuring data accuracy, reviewing tardies/absence notes, and following up on missing submissions
  • Manage afternoon front desk operations with a professional, solutions-oriented approach
  • Maintain regular, effective communication with school leadership, staff, and families via email, newsletters, and digital platforms

Requirements

  • Show up for students every day: You are reliable, prepared, and bring positive energy because students thrive in schools that are structured, responsive, and caring.

Nice to have

  • 1-3 years of experience in customer service, administrative support, front desk, or school office work (required).
  • Previous charter school experience is highly preferred.
  • Strong written and verbal communication skills in English
  • Spanish fluency preferred.
  • High school diploma or equivalent required

Compensation

  • Opportunities for performance bonuses and additional stipends.
  • $35,000 to $45,000
  • Schedule: 12-month, full-time, onsite
  • Contact: jobs@hebrewpublic.org
  • PHP is part of a small and growing network of schools operated by Hebrew Public: Charter Schools for Global Citizens.
  • We are a secular organization that welcomes candidates of all backgrounds to join our supportive and inclusive community.
  • 5% Employer Match of your annual salary dollar for dollar.

Benefits

  • Discounts on wellness programs & gym memberships
  • Medical: Employer covers 85% of premiums,
  • No vesting period.
  • Mental health resources and employee assistance programs.
  • Enjoy 20+ holidays, 10 PTO days (10 month staff) and 14 PTO days (12 month staff)
  • 6 weeks paid parental leave for primary caregivers and 4 weeks for non-primary caregivers when welcoming your new child.
  • High school diploma or equivalent required; higher education degree preferred.

Company info

  • Charter Schools for Global Citizens.
  • We are a secular organization that welcomes candidates of all backgrounds to join our supportive and inclusive community.
  • Our network of public charter schools serves children from all backgrounds and helps them become global citizens who are great problem solvers, aware communicators, and lifelong learners who make a positive difference in the world around them.
  • Join us in building something extraordinary!
  • What you'll love about us?
  • Great staff transform student lives.
  • At Hebrew Public, you will be part of a team dedicated to improving student outcomes and helping students grow into empathetic, ethical, and curious global citizens.
  • Salary and benefits will be highly competitive, equitable, and commensurate with experience.
  • Potential benefits* include:
  • You're excited to learn, open to feedback, and committed to building a career that supports excellent, equitable schools for all students.
  • Our commitment
  • We are committed to building a team that reflects the communities we serve.
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This listing is sourced directly from Hebrew Public's careers page and normalized into a canonical job model.