Vanguard

Vanguard

Administrative Senior Associate

Malvern, PA · Senior

Sponsorship not specifiedDetected 2 days ago
Stakeholder ManagementExcelLogisticsLeadershipCommunicationCollaborationTime ManagementAdaptabilityOrganizational SkillsMicrosoft OfficeSharePoint

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odds of building a lasting career here

36Risky
Cap-exempt (no lottery)0
Sponsors this role75
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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Lottery odds assume a STEM candidate.

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About the role

  • The individual will interact directly with senior leaders, board members, and external stakeholders, requiring a high level of discretion, professionalism, and attention to detail.
  • Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position.
  • To work for the long-term financial wellbeing of our clients.

Responsibilities

  • Manage complex calendars and scheduling for senior leaders and key stakeholders.
  • Partner directly with board members, industry guest speakers, and external stakeholders.
  • Build strong relationships across internal and external stakeholder groups.
  • Support events and special initiatives involving executive leadership and high-profile participants.

Requirements

  • Proven experience managing complex executive calendars and schedules, travel coordination, meeting planning, documentation, data entry, and internal/external communications.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • experience with collaboration tools such as SharePoint and Teams.
  • Excellent verbal and written communication skills and the ability to interact professionally with a wide range of stakeholders.
  • Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
  • Professional demeanor with the ability to work independently and collaboratively across teams.
  • Minimum 1+ years of administrative, executive support, or related experience, preferably within a mid- to large-sized corporate environment.
  • Strong time management, organizational, and prioritization skills with exceptional attention to detail.
  • Ability to manage multiple priorities simultaneously in a fast-paced environment while maintaining accuracy and responsiveness.
  • High school diploma or equivalent combination of education and experience required
  • Flexibility to support meetings, events, and business needs outside of standard working hours.
  • Special Factors
  • Sponsorship

Nice to have

  • Associate's degree, administrative certification, or related training preferred.

Benefits

  • High school diploma or equivalent combination of education and experience required; Associate's degree, administrative certification, or related training preferred.

Company info

  • About Vanguard At Vanguard, we don't just have a mission-we're on a mission.

Visa & Work Authorization

  • Vanguard is not offering visa sponsorship for this position.
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This listing is sourced directly from Vanguard's careers page and normalized into a canonical job model.