Oregon state government

Oregon state government

Timekeeping Specialist (Administrative Specialist 1) 12 Months-Limited Duration

Salem | OHA | Oregon State Hospital · Contract

Work authorization requiredDetected 5 days ago
AccountingAuditingHRISCustomer SupportResearchCommunicationTime ManagementMicrosoft Office

About the role

  • The Centralized Timekeeping Office is dedicated to providing timely, accurate and consistent pay coding and timekeeping, ensuring smooth payroll delivery in compliance with CBA, state policy, and applicable laws and rules.
  • Remote Work Eligibility • Remote Work: Most duties can be performed remotely.
  • For a full review of the position description, please click here.

Responsibilities

  • Maintain precise timekeeping records for all OSH staff using multiple software systems and programs.
  • Operate independently and manage caseloads and multiple OSH and state payroll deadlines efficiently.
  • Analyze and collaborate on real-time payable hour requests with agency partners to ensure accuracy of payable hours.
  • Services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support.
  • The OSH Centralized Timekeeping Office, within the Business and Finance department under the CFO/COO, manages timekeeping and payroll integration for all OSH employees.
  • Accurate Record Maintenance: Maintain precise timekeeping records for all OSH staff using multiple software systems and programs.
  • Independent Work: Operate independently and manage caseloads and multiple OSH and state payroll deadlines efficiently.
  • Real-time Analysis: Analyze and collaborate on real-time payable hour requests with agency partners to ensure accuracy of payable hours.

Requirements

  • These qualifications must be reflected in your application for consideration.
  • OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
  • If you have any of these, please let us know in your application.
  • Cover Letter (Optional) - A cover letter is not required, but if included, it will be reviewed and considered during the review and selection process.
  • Final Check! - Before submitting, confirm that all required materials are included, and your Workday Job History is current.
  • Maintain proficiency with the ETMS and state payroll system to provide accurate employee payable hours.

Nice to have

  • MS Office proficiency
  • Strong customer service skills
  • de-escalation, communication, follow through
  • Functional knowledge of payroll and accounting principles
  • State payroll system experience (Oregon preferred)
  • Experience conducting payroll audits
  • Experience interpreting collective bargaining agreements
  • Multi screen utilization capabilities

Compensation

  • The Centralized Timekeeping Office is dedicated to providing timely, accurate and consistent pay coding and timekeeping, ensuring smooth payroll delivery in compliance with CBA, state policy, and applicable laws and rules.

Benefits

  • Oregon Health Authority
  • About the Team & Benefits of Joining
  • If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.
  • We also offer a competitive benefits package including:
  • Excellent, low-cost medical, vision, and dental coverage for you and your family.
  • Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
  • Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
  • Retirement security through Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP).
  • The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the

Company info

  • We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm.

Equal opportunity

  • OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support.
  • If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.
  • Helpful Links & Resources
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Visa & Work Authorization

  • This position does not provide visa sponsorship.
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This listing is sourced directly from Oregon state government's careers page and normalized into a canonical job model.