Orthoatlanta
Administrative Assistant - C-Suite
Atlanta, GA
Sponsorship not specifiedDetected 26 days ago
ExcelLogisticsRecruitingCommunicationCollaborationPublic SpeakingMicrosoft OfficeSharePoint
About the role
- At OrthoAtlanta, you'll be an integral member of a dedicated team of Healthcare Professionals committed to enhancing our patients' quality of life.
- Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-through on critical initiatives and action items.
- Coordinate recruitment-related communications and serve as a liaison between candidates, providers, executives, and operational leaders.
Responsibilities
- Manage complex calendars, coordinate meetings, and proactively prioritize scheduling to optimize executive effectiveness and organizational objectives.
- Maintain and organize confidential business, clinical, and personnel records while exercising the highest level of discretion, professionalism, and sound judgment.
- Support special projects and strategic initiatives on behalf of the CMO, ensuring deadlines and deliverables are met.
- Administrative Support to the Director of Physician Recruiting Partner closely with the Director of Physician Recruiting to coordinate all aspects of the physician and advanced practice provider recruitment process.
- Manage candidate logistics, including travel arrangements, interview schedules, itineraries, executive meetings, and clinic or hospital site visits, ensuring a seamless candidate experience.
- Support provider onboarding activities and facilitate a smooth transition from recruitment through employment.
- Maintain accurate recruitment records, candidate activity, and pipeline data within Crelate and other recruiting systems, generating reports and supporting recruiting analytics as needed.
- Operations Support Provide administrative and operational support across the department as needed, contributing to process improvements and organizational efficiency.
- Perform additional duties and special projects as assigned.
- Minimum of 3 to 5 years of progressively responsible experience in executive support, operational coordination, or business administration, including direct support of senior leaders and management of complex, high-priority initiatives.
Requirements
- Prepare, edit, and coordinate executive correspondence, presentations, reports, meeting materials, and other business documents with a high degree of accuracy and professionalism.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams.
Compensation
- Competitive compensation and inclusive benefits for a strong total rewards package.
- About OrthoAtlanta Become part of OrthoAtlanta, the largest independent physician-owned orthopedic and sports medicine practice in Georgia and contribute to our mission of providing comprehensive orthopedic care.
- We offer diverse career paths for talented individuals seeking professional growth and development within a supportive and rewarding work environment where your contributions will make a significant impact.
- Manage complex calendars, coordinate meetings, and proactively prioritize scheduling to optimize executive effectiveness and organizational objectives.
- Prepare, edit, and coordinate executive correspondence, presentations, reports, meeting materials, and other business documents with a high degree of accuracy and professionalism.
- Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-through on critical initiatives and action items.
Benefits
- What We Are Looking For Education and Experience Highschool or Associate's degree required; Bachelor's degree preferred.
- Experience supporting senior leaders, executives, physicians, healthcare operations, or provider recruitment functions strongly preferred.
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This listing is sourced directly from Orthoatlanta's careers page and normalized into a canonical job model.