Nus
Administrative Assistant, Student Success Services & Legal
Remote, California · Part-time
Sponsorship not specified$25k-$32kDetected 32 days ago
ExcelLeadershipOrganizational SkillsMicrosoft OfficeAccounts Payable
About the role
- The Administrative Assistant helps ensure efficient day-to-day operations by managing workflow, prioritizing tasks, and supporting team needs in a timely and professional manner.
- Coordinates onsite events and meetings, including room reservations, food orders, and general event logistics.
- Assists with managing corporate food delivery accounts (e.g., Grubhub) for team meetings and events.
Responsibilities
- include coordinating schedules and meetings, preparing and maintaining administrative documents, supporting routine reporting and data tracking, and responding to general inquiries.
- Provides administrative and operational support across multiple teams in a shared services capacity.
- Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status as needed.
- Assists with contract processing, including routing documents for review and signature; does not draft contracts or provide legal review.
- Provides calendar and scheduling support for AVPs and leaders, including coordinating meetings and managing logistics.
- Manages travel coordination and conference registrations, including bookings, registrations, and related documentation.
- Supports purchasing activities, including Amazon ordering and general supply requests, and expense reports in accordance with university procedures.
- Serves as backup administrative support for other teams as needed to ensure continuity of operations.
- Maintains organized records, files, and documentation related to assigned administrative tasks.
- Supports preparation, formatting, proofreading, and editing of legal documents, including assembly, collation, pagination, and distribution both electronically and in hard copy.
Requirements
- Demonstrated ability to work effectively as a collaborative team member, contributing to shared goals and day-to-day operations.
- Working knowledge of office administration practices, systems, policies, and procedures, including purchasing, supplies, and basic inventory processes.
Nice to have
- Bachelor's degree in any field preferred.
- Preferred experience supporting a department within a university setting, experience in legal setting a plus.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
- experience with enterprise systems preferred.
Skills
- Ability to problem solve routine issues, gather information from standard sources, and follow established procedures.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint); experience with enterprise systems preferred.
- Demonstrated professional judgment, accountability, and reliability in completing assigned tasks.
- Ability to work independently while supporting a cooperative, service-oriented environment in a fast-paced setting with changing priorities.
- Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism.
- Absent exceptional circumstances, candidates will be offered a salary within this range for this position.
- The minimum salary will be offered based on the minimum exemption threshold based on state of residency.
Compensation
- Annual Salary: $24.86 - $32.32
Equal opportunity
- National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws.
This listing is sourced directly from Nus's careers page and normalized into a canonical job model.