California State Polytechnic University, Pomona

California State Polytechnic University, Pomona

Academic Coordinator, Chemistry

Claremont, USA · Senior · Full-time

Sponsorship not specified$25k-$33kDetected 71 days ago
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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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Employer immigration record

from this employer's Department of Labor filings

States it is exempt from the H-1B cap

In 11 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges.
  • Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities.
  • Pomona is a member of The Claremont Colleges.

Responsibilities

  • Provide a broad range of administrative and secretarial support for the department.
  • Maintain student database and create templates for using the data for the program documents and the distribution of information.
  • Produce final documents formatted with correct spelling, syllabication, punctuation, and grammar with materials that may be of a technical or confidential nature and/or contain non-English language.
  • Provide support for department labs and lab supply ordering as necessary.
  • Collect, compile, and analyze information. Prepare agendas and support materials for conferences, committees, and meetings. Coordinate special projects.
  • Interpret requests and help implement action; make sure that information is furnished in a timely manner; decide whether faculty or administrators should be notified of important or emergency matters.
  • Support faculty teaching and research, including internal and external grants.
  • Support faculty, staff, and students with travel grant tracking and reimbursements.

Requirements

  • Word processing experience is required.
  • Experience working independently, taking initiative, and managing office functions is required, preferably at an academic institution.
  • REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday, except during the designated summer period when office hours end at 4:30 pm.
  • Education/Licenses/Certificates: High School Diploma or GED is required, or equivalent combination of education and experience. Two or more years of college or business school in office administration is preferred.
  • REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills, and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
  • Deploy professional skills in managing an office and grant administration, in collaboration with colleagues, to best promote the College's strategic interests.
  • Demonstrate effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
  • Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as Workday, CourseDog, Drupal, Internet research, menu-driven databases). Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
  • Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.
  • Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's/department's annual goals.
  • REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday, except during the designated summer period when office hours end at 4:30 pm. Overtime, holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the College or division.
  • ADDITIONAL POSITION DETAILS: This is a regular, full-time, non-exempt position. The hourly rate for this role is between $25.00 to $33.00 per hour. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.

Nice to have

  • Two or more years of college or business school in office administration is preferred.

Skills

  • Make independent decisions occasionally.
  • Know and understand how to supervise student employees.
  • Know and understand the organization, policies, and procedures of the academic institution, and sometimes of a technical specialty.
  • Use strong organizational and time management skills to complete work with accuracy and a keen attention to detail.
  • Overtime, holiday, weekend, and evening work hours may be required.
  • Regular hours may vary due to the needs of the College or division.
  • ADDITIONAL POSITION DETAILS: This is a regular, full-time, non-exempt position.

Compensation

  • Support faculty personnel reviews, faculty recruiting, annual reports, and program reviews. Coordinate correspondences related to faculty searches and reviews.

Visa & Work Authorization

  • All staff positions are ineligible for visa or permanent resident card sponsorship.
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This listing is sourced directly from California State Polytechnic University, Pomona's careers page and normalized into a canonical job model.