Harvard University

Harvard University

Legal & Financial Assistant

Cambridge, MA, United States · Mid

No sponsorshipDetected 2 days ago
ExcelCommunicationCollaborationMicrosoft Office

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 15 green-card filings in this occupation, 93% were for a worker who already held the job.

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • The Legal & Financial Assistant is part of a team of five administrative assistants in the Office of the General Counsel, reporting to the Department Administrator.
  • Typical duties and responsibilities include the following.
  • Arranges meetings, schedules rooms, and equipment.

Responsibilities

  • Provides direct support for a group of University Attorneys, including complex calendar management, room-booking, correspondence, coordinating conference and travel arrangements (applying the relevant policies and guidance), processing expense reports and reimbursements, and management of electronic and paper legal files.
  • Processes and edits correspondence, memos, and legal documents, including photocopying, scanning, and redacting information from documents, and transcribing handwritten documents.
  • Creates, organizes, and maintains files, both hard copy and electronic, for a variety of legal matters, using the office's electronic docket and document management systems.
  • Provides support for other OGC attorneys as needed to cover other administrative staff absences, which may include other duties assigned.
  • Independently uses and maintains the platform of all legal invoices received by the department, including inputting missing invoice details and gathering information regarding matters and funding from OGC attorneys as needed.
  • Acts as project lead for essential University-business projects like fiscal-year-end process and accruals reports with minimal supervision from the OGC senior management team.
  • Support for families and caregivers

Requirements

  • are the minimum requirements a candidate must meet to be considered for this role.
  • Minimum of 3 years of experience in an administrative support role.
  • Must be extremely proficient with Microsoft Office Products (Outlook, Word, PowerPoint, Excel).
  • Employees will be expected to commute to the office in Cambridge as required.

Skills

  • Bachelor's degree preferred.
  • Prior work experience in a law firm or with Harvard's financial systems preferred.
  • Familiarity with legal terminology or willingness to learn.
  • Strong attention to detail.
  • Ability to handle confidential information with discretion.
  • Additional Information
  • Standard Hours/Schedule: 37.5 hours per week, Monday through Friday, 9 a.m.- 5:30 p.m
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity
  • Other Information:
  • This position will have a 3-month orientation and review period.
  • Work Format Details

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • Ability to work independently as well as collaboratively as part of a team.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Certain visa types and funding sources may limit work location.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.