Haynes Boone
Legal Administrative Assistant
Northern Virginia
Sponsorship not specifiedDetected 29 days ago
ExpressComplianceExcelIntellectual PropertyCustomer SupportCommunicationProblem SolvingOrganizational SkillsMicrosoft Office
About the role
- Reporting Relationship The LAA reports directly to the Office Administrator/Supervisor and indirectly to assigned attorneys.
- Skills The LAA must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
Responsibilities
- Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Requirements
- Knowledge/Experience
- Must have three or more years of experience working in a mid- or large-sized law firm.
- The LAA should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
- Prior experience supporting more than one attorney is required.
- Occasionally required to move documents or files weighing up to 15 lbs.
- This position must be able to inspect and observe information on a computer screen at least 80% of the time.
- Must have three or more years of experience working in a mid- or large-sized law firm. The LAA should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. They must have working knowledge and experience with the Firm's technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred). Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database is strongly preferred. Prior experience supporting more than one attorney is required.
Nice to have
- This includes proofreading and redlining work for accuracy, copy, format, etc.
- Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
- Coordinates meetings and appointments, and properly receives clients/guests, as requested.
- Transcribes and composes correspondence for client-related matters.
- Prepares closing binders, as needed.
- Handles incoming and outgoing mail.
- Provides legal administrative assistance to summer associates, visiting attorneys and attorneys whose LAA is absent, as well as provide overflow assistance when needed.
- They must have working knowledge and experience with the Firm's technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred).
Skills
- Education
- Physical Demands
- Working Conditions
- Office environment. Overtime Required.
- The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation.
- Strong phone etiquette, attention to detail and follow through skills is required.
- Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
- Must be highly organized and able to successfully multi-task and meet set deadlines.
- The LAA should possess a high school diploma, or its equivalent.
- Two years of college or equivalent work experience is preferred, but not required.
- Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
- Remains stationary at least 85% of the time.
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