State of Maine (Executive Branch)

State of Maine (Executive Branch)

Secretary Associate Legal

Augusta, Maine

Sponsorship not specified$40k-$58kDetected 4 days ago
RESTHRMentoringOrganizational SkillsMicrosoft Office

About the role

  • Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State. .
  • Office hours are Monday - Friday 8:00 am to 5:00 pm.
  • All positions in this classification assume the qualifications of: Secretary.

Responsibilities

  • The Office of Attorney General is looking to hire a Secretary Associate Legal in our Augusta Office, Child Support Division.
  • The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents.
  • The position provides support to multiple attorneys and paralegals.
  • Preparing and filing court documents for AAGs, including pleadings, motions, orders and subpoenas in district courts and probate courts as instructed
  • Developing and recommending new work methods for improving practices in a fast-paced legal practice
  • No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day.

Requirements

  • have work-related experience with court rules as related to the forms of pleadings and service of process
  • have work-related experience with preparation of court documents
  • and experience working with the Maine court system.
  • Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.
  • The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently.
  • The candidate must have strong interpersonal skills, a strong work ethic with a positive, can-do attitude.
  • Please direct all questions to Assistant Attorney General, Division Chief Debby Willis via email or you may call 207-626-8800.
  • If you are interested in applying for this position, prepare a cover letter highlighting your experience and qualifications that make you a strong candidate for the position and the knowledge, skills and abilities required.
  • Include resume, three references and complete online application.
  • The Department is not responsible for late receipt of applications due to electronic transmission malfunctions.
  • Job offer to new hire is conditional upon verification of credentials, criminal records, and driver's license check, and professional license requirements if applicable.

Skills

  • Opening case files in accordance with attorneys' protocols
  • Organizing, copying, and scanning confidential documents
  • Entering confidential case data in office databases
  • Proofreading confidential legal documents
  • Researching, compiling, and analyzing complex information
  • Advising supervisors regarding the individual work and group operations
  • Participating in reception duties
  • Training and mentoring other support staff
  • Calendaring all deadlines and reminders
  • Archiving

Compensation

  • $40,081.60 - $57,699.20/year

Benefits

  • We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
  • Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
  • Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
  • Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
  • Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%.
  • Visit the Office of Employee Health and Wellness for more information about program requirements.
  • Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
  • Retirement Plan - The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
  • Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
  • Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
  • Parental leave is one of the most important benefits for any working parent.
  • All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave.

Equal opportunity

  • Equal Opportunity employers.
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This listing is sourced directly from State of Maine (Executive Branch)'s careers page and normalized into a canonical job model.